Fleet Manager at Dreamworks Global Logistics Limited

Job Description

• We are seeking an experienced and highly organised Fleet Manager to oversee and manage the company's fleet of vehicles and motorcycles used for logistics and delivery operations.
• The successful candidate will be responsible for ensuring fleet availability, safety, efficiency, proper maintenance, cost control, and compliance with company and regulatory requirements.
• The ideal candidate must have proven experience managing fleets within a logistics, transportation, courier, delivery, or related industry and should be able to effectively manage drivers/riders, vehicle maintenance, fuel consumption, documentation, and fleet performance.

Key Responsibilities

• Manage the day-to-day operations of the company's fleet of vehicles and motorcycles.
• Ensure all vehicles and motorcycles are available, roadworthy, safe, and fit for operations.
• Supervise drivers, riders, mechanics, and other fleet-related personnel.
• Monitor vehicle and motorcycle allocation, movement, utilisation, and availability.
• Develop and implement preventive maintenance schedules to minimise breakdowns and operational downtime.
• Coordinate vehicle servicing, repairs, inspections, and maintenance with approved vendors and mechanics.
• Monitor and control fuel consumption and investigate unusual or excessive fuel usage.
• Maintain accurate records of fuel, repairs, servicing, mileage, vehicle history, insurance, licences, and other fleet documentation.
• Track fleet-related expenses and ensure effective cost management.
• Monitor driver and rider compliance with company policies, safety procedures, and traffic regulations.
• Investigate accidents, breakdowns, vehicle damage, losses, and other fleet-related incidents and prepare reports.
• Ensure timely renewal of vehicle documents, insurance, licences, roadworthiness certificates, and other statutory requirements.
• Monitor vehicle tracking/GPS systems where applicable and identify unauthorised use or unusual vehicle movement.
• Coordinate the deployment and retrieval of vehicles and motorcycles based on operational requirements.
• Liaise with Operations, Finance, HR, and other departments on fleet-related matters.
• Manage relationships with mechanics, workshops, spare-parts suppliers, insurance companies, and other fleet vendors.
• Prepare regular fleet performance and management reports for management.
• Identify opportunities to reduce fleet operating costs while maintaining service quality and efficiency.
• Ensure proper handover and documentation whenever vehicles or motorcycles are assigned to staff.
• Maintain an up-to-date fleet inventory and ensure accountability for all company vehicles and motorcycles.
• Implement measures to reduce vehicle downtime, accidents, misuse, theft, and unnecessary maintenance costs.

Key Performance Indicators (KPIs)

• Fleet availability and utilisation rate.
• Reduction in vehicle/motorcycle downtime.
• Preventive maintenance compliance.
• Fuel consumption and cost efficiency.
• Reduction in fleet maintenance costs.
• Accident and incident rate.
• Timeliness of vehicle servicing and repairs.
• Compliance with vehicle documentation and regulatory requirements.
• Driver/rider compliance and performance.
• Accuracy and timeliness of fleet reports.
• Reduction in vehicle misuse, losses, and unauthorised usage.
• Required Skills and Competencies
• Strong fleet and transportation management skills.
• Excellent knowledge of vehicle and motorcycle maintenance.
• Strong leadership and people-management skills.
• Good knowledge of logistics and delivery operations.
• Strong problem-solving and decision-making abilities.
• Good knowledge of fleet documentation and regulatory compliance.
• Ability to monitor fuel consumption and control operational costs.
• Good negotiation and vendor-management skills.
• Strong organisational and administrative skills.
• Ability to analyse fleet data and prepare management reports.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Excel and other relevant fleet management tools.
• Ability to work under pressure and respond quickly to operational emergencies.
• High level of integrity, accountability, and attention to detail.

Education

• Bachelor's degree or HND in Transport Management, Logistics and Supply Chain Management, Business Administration,  Engineering, or a related field.
• Professional certification in Fleet Management, Logistics, Transport Management, or Supply Chain Management will be an added advantage.

Experience:

• Minimum of 5 years' relevant work experience in fleet management, preferably within a logistics, courier, transportation, delivery, or distribution company.
• Candidates must have direct experience managing a fleet in a previous or current role.
• Experience as a Fleet Manager, Fleet Operations Manager, Transport Manager, Logistics Manager, or a similar management position will be highly preferred.
• Experience managing drivers, riders, vehicles and/or motorcycles is required.
• Practical experience in vehicle maintenance, fuel management, fleet tracking, documentation, and cost control is essential.
• Experience working in a fast-paced logistics or last-mile delivery environment is highly desirable.

Other Requirements:

• Must have proven experience working in a logistics, courier, transportation, delivery, or related company.
• Candidates who have only administrative experience without direct fleet-management responsibility will not be considered.
• Must demonstrate practical knowledge of fleet operations and vehicle/motorcycle maintenance.
• Must be willing to work flexible hours when operational requirements demand it.
• Must be proactive, reliable, accountable, and safety-conscious.
• Ability to respond to fleet emergencies and operational issues promptly.
• A valid driver's licence is required; experience riding or managing motorcycles will be an added advantage.
• Must be comfortable working with fleet records, reports, budgets, and operational data.
• Candidates should be able to provide evidence of relevant fleet-management experience during the recruitment process.