Fleet Executive at British American Tobacco

The Fleet Executive must supervise personnel and resources for the efficient delivery of fleet services to the business. In addition, will have to maintain and fuel company vehicles, ensuring that the resources are well distributed and manage all expenses accrued in a cost-effective manner.

WHAT YOU WILL BE ACCOUNTABLE FOR

• Monitor and record vehicle running cost for all BATN / BATM vehicles and provide a monthly report on these
• Highlight exceptional reports that need to be cascaded accordingly
• Report any breach of the Fleet policy to the Fleet Manager
• Review and validate the Drivers duty roster prepared by the Fleet assistant, address any disciplinary issues when required
• Ensure that SLA with contractors are duly implemented especially on leasing, fuelling and maintenance
• Collate and coordinate vehicle maintenance issues (vehicle inspections, repairs and maintenance)
• Run periodic assessments of BAT vehicles, identify repairs and maintenance requirement, send repair request and follow up with BAT vendors to ensure execution and submit monthly report of vehicle status
• Collate feedback from travel administrators appointed to monitor C&I service and interface with the contractor when required
• Ensure that impeccable records, register and license of all BAT vehicles are kept
• Ensure all registered company vehicles are in compliance with all state and federal regulations
• Carry out full inspection of new vehicles on delivery, asset tagging, communications to finance for asset recording, installation of security system as required by the business
• Organize the rental of additional vehicles when required, inspect these to make sure they meet BAT standards
• Ensure on delivery to the user all vehicle accessories are complete including Log books and fuel card
• Monitor fuel cards reports by Total and organize card top up requests after data reconciliation and analysis.
• Monitor vehicle performance using technology where available to ensure quality control with the aim of ensuring zero RTA

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• University / College degree
• A minimum of 2 years’ experience in a similar position
• Clear and compelling written and verbal communication skills including ability to write reports and accurate spreadsheet
• Understand and analyse developing situations, drawing probable suggestion and making recommendations to ensuring company’s fleet remain constantly operational in best condition.
• Experience on implementing standard operating procedures to maintain vehicles by advocating best practices in industry.
• Good knowledge in understanding BAT business challenges across WAA