Finance Supervisor at Alliance for International Medical Action (ALIMA)

Mission and Main Activities

• Mission monthly bookkeeping and accounting
• Posts all financial transactions into SAGA system on daily basis;
• Ensures that all payments are made on time.
• Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports;
• Track  bounced back salaries and make necessary adjustment and settlement;
• Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the Finance Manager.
• Oversees the management of petty cash in Katsina including bookkeeping
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
• Conducts regular controls of the operations of the cash, the book keeping and the filing systems.
• Support on HR activities of the project.
• Carry out responsibilities as could be assigned by the Admin manager.
• Ensure that payments documents are well validated before they are processed for payments.
• Follow up on open operational advance with staff and ensure that they are closed with the time limits.

Qualifications
You meet the following qualifications:

• B.Sc / HND in Accounting. Bachelor level degree in Management, Finance, or related field; MBA or similar higher degree a plus
• 3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

ALIMA Financial Procedures & Policies:

• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
• Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.

Filing

• Ensure proper filing of all finance documents on monthly basis and ensure that they are well labeled accordingly.

Internal:

• Directly reporting to Project Admin Manager.
• Liaise with project log team.
• Liaise with HR Department.

External:

• Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs.
• Implementation of prevention measures against abuse of power, gender-based and sexual violence:
• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.