Finance Processing Supervisor (Team Lead) at VDT Communications Ltd

Responsibilities

• Complete, Accurate and Timely Invoicing (Billing Process)
• Review of Invoice details, including related Output VAT (CHARGED) and journal entries.
• Confirmation of accuracy of Processed Sales Invoices Schedule, and Output VAT (CHARGED) Schedule.
• Review of Credit Memos/Notes, including related Output VAT (CHARGED) and journal entries.
• Confirmation of accuracy of Processed Credit Memos/Notes, and Output VAT (CHARGED) Adjustments Schedule.
• Review of customers’ payments, including related WHT (PAID) and journal entries.
• Confirmation of accuracy of Customer Payments Schedule and Processed WHT (PAID) Schedule.
• Co-ordinate the administering of each customer activities in line with the terms of reference of the company’s credit policy and ensuring that all customers pay for their services promptly.
• Facilitate timely reconciliation of account receivable customers’ ledger accounts to ensure accurate and correct balances at all times.
• Attend reconciliation meetings with customers any time such is requested for and/or required.
• Review and confirm Account Receivable Schedule and Age Analysis.
• Follow up on customers’ payment until payments are received within the terms of payment.
• Co-ordinate the circularization of customers twice a year; mid-year and year-end audit period and ensuring 100% response rate via collaboration, cooperation, and synergetic efforts.
• Preparation of credit control report and presentation
• Preparation and submission of credit bureau reports
• Presentation at Credit Control Committee meetings
• Active follow up on matters arising from CCC meetings till satisfactory resolution.
• Review of staff expense claims, petty cash settlements and reimbursements, cash advances as well as related VAT (PAID), WHT (COLLECTED) and journal entries.
• Confirmation of accuracy of Staff claims and payments, including VAT (PAID), WHT (COLLECTED), and Cash Advances Schedules.
• Complete, Accurate and Timely Payment of External Expense Claims (Expense Process)
• Review of vendors and other 3rd party payments, as well as related VAT (PAID), WHT (COLLECTED) and journal entries.
• Confirmation of accuracy and application of Credit Notes, where applicable, as well as the VAT (PAID), WHT (COLLECTED), Processed Procurement and other Vendor Payments Schedule.
• Seeking clarifications from requesters to ensure accurate treatment of expense claims
• Notifying requesters upon application of credit notes and payments
• Timely reconciliation of account payable customers’ ledger accounts to ensure accurate and correct balances at all times.
• Co-ordinate the circularization of customers twice a year; mid-year and year-end audit period and ensuring 100% response rate via collaboration, cooperation, and synergetic efforts.
• Complete, Accurate and Timely Processing of Accruals and Amortisations (Expenses and Revenue Process)
• Co-ordinate the Analysis, reconciliation, batching and posting recurring revenue using journal batch into the revenue ledger from contract liability ledger.
• Review of general journals such as audit and reconciliation journals, reversals, etc. Co-ordinate the classification, coding, and recording of financial transactions and posting of entries to general ledger.
• Periodic call over of accounting transactions as may be prescribed / assigned
• Periodic review and confirmation of general ledger balances as may be prescribed / assigned.
• Reconciles contract liability ledger monthly, quarterly, half-yearly and annually, and submit the report thereof.
• Checks balance statements and other information provided by financial institutions and always maintain a reconciled balance.
• Reconciles accounts, posts journal entries, maintains a general ledger in accordance with accounting principles and reporting vis-à-vis applicable IFRS and IAS standards.
• Maintains accurate financial records, account books, as well as sales, purchase, and cash journals.
• Preparation and presentation/submission of periodic operational and regulatory reports.
• Administering department’s petty cash, imprest, and reconciliations.
• Filing/archiving of relevant and required accounting transaction records in a secure and efficient manner.
• Preparation of miscellaneous spreadsheets, graphs, and tables.
• Preparation and processing supporting documentation for various month end journals, sign-off and appropriately filing for easy of retrieval as and when needed.
• Ensuring the timely reporting and rendition of error-free periodic financial information as may be required.

Other Administrative Accountabilities

• Provision of advice to clients regarding procedures relating to accounts receivable, accounts payable, wire transfers and other related claims.
• Active participation in the year end cash count exercise preparatory to annual statutory audit.
• Active participation in the year end annual statutory audit, due diligence other audit exercises.
• Other duties/functions as maybe delegated and/or assigned from time to time.
• Effectively manage interdepartmental relations to ensure smooth operation of activities.
• Liaise effectively and proactively with other team members to ensure timely generation of reports.
• Provide support to and teach/mentor other team members on accounting treatment of transactions when necessary
• Liaise effectively and proactively with the designated coordinators of internal and external audit exercises to ensure smooth and hitch-free outcomes.
• Coordination with other team lead in the department of Finance vis-à-vis monthly Business Performance and Financial Reporting.

Leadership Skills:

• Effectively serve as quality assurance person for the team.
• Accountability, including great respect for policies and deadlines.
• Supports implementation of new accounting requirements with adequate and necessary inputs and cooperation.
• Responsible for stepping in for the team members in the event of absence to always ensure a seamless service by the team.

Academic Qualification and Experience

• BSc or HND in Accounting, Finance, Business Administration, or Any Numerate Field
• Minimum of 5 years relevant experience in multiples of invoicing, expense processing, account reconciliation, accounting, bookkeeping, cash handling, financial reporting, and journal entries
• Hands-on experience on the use of any Accounting or ERP application.
• Strong comfortability with financial arithmetic and calculations.
• Proficiency in the use of spreadsheet - MS Excel, MS Word, and MS Power Point.