Finance Officer at International Rescue Committee (IRC)

The Finance Officer report to the Senior Finance Manager in Abuja, He/she is the focal person for finance in Abuja and is responsible for preparing financial statements, maintaining cash controls. The Finance Officer must work within the Financial Manual of IRC, Tax Policies, and Procedures and in compliance with all National Acts and Legislation.

Responsibilities

• Managing all aspects of day-to-day operations of accounting department in head office.
• Submit fully reconciled cash and bank accounts to box on or before 2nd day of every subsequent month.
• Review all payment documents for proper and adequate back up before processing to INTEGRA.
• Ensure bank and cash reconciliations are prepared daily, weekly, and monthly.
• Liaison with Logistics, Administration and prepare commitment lists every month for financial obligations completed but not captured in financial reports for accrual purposes.
• Preparer bank and cash reconciliations for the Abuja office by 2nd of every month.
• Ensure that statutory deductions are paid on time to avoid any penalty.
• Forward to the payroll Administrator every month, outstanding personnel advances and charges related to D7 for recovery. Ensure that advances taken in each month are liquidated appropriately.
• Participate in monthly close out activities as assigned.
• Conduct a time sheet audit for head office from time to time.
• Reconcile the UNHAS balance sheet account for accurate balance monthly.
• Ensure assigned PO invoices and Non-Po invoices are prepared and payments made within 10 days of receipt of invoices.

Personnel Management

• Serve as technical resource person for the accounting department.

Administrative duties

• Involve in activities done daily in the Accounts department.

Logistics duties

• Review all POs and Non-POs for proper coding and budget adequacy before approval and processing to INTEGRA.

Finance/Budgeting

• Act always in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding budget guidelines and instructions.
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Receptive to training provided and to develop his or her technical and professional competence.

Security/Communication

• Communicate with Finance head office on security issues within the office and outside the office.
• Report to the Finance Coordinator any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

Coordination

• In coordination with supervisor, conduct appraisals for staff in the department.

Common duties

• Attend and participate in trainings identified/organized by your supervisor.
• Follow any new procedures and guidelines designated in circulars from Country Director
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members.
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees and other Safeguarding violations by IRC and other humanitarian workers.
• Perform any other duties as may be assigned by your supervisor.

Qualifications

• Bachelor’s degree in accounting from recognized College/Institutions.
• Minimum of three (3) years of accounting experience.
• Computer literate with considerable experience in excel, accounting package knowledge (ERP system) will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.