Finance Manager at INTERSOS

General purpose of the position

Manage and supervise the economic and financial management of the mission (accounting, treasury, audit procedures, etc.) in compliance with legal obligations and INTERSOS standards and protocols in order to provide quality, reliable, and transparent information on the use and allocation of resources in the mission.

Main responsibilities and tasks

Accounting and budget

• In case there is no Accounting Manager in the mission, they are responsible for quality and timely accounting for the whole mission, e.g. cash procedures, bank account transactions, receipts and supporting administrative and financial documents, electronic data entry, consolidation of overall mission accounting, grants, monthly closing process, bank reconciliation and documents, ensuring strict respect of deadlines and compliance with INTERSOS and donors' guidelines, financial standards and procedures
• Is the technical reference for any financial management-related issue: budgeting, direct and indirect cost allocation, donors' financial reporting, tax compliance, statutory annual audit, and donors’ audit.
• In collaboration with the Finance Coordinator, supports the preparation of the annual budget of the mission in line with financial and economic forecasts and INTERSOS applicable requirements (protocols, guidelines, SoPs…), ensuring the collaboration
• Support the Project / Programme Manager in preparing no-cost extension and budget revision
• Supervise the liquidity level of the mission (cash and bank) and report promptly cash-book discrepancies to the Country Finance Coordinator

Compliance

• Is responsible for supporting the Country Finance Coordinator in monitoring the economic and financial KPIs of the mission.
• Is responsible for the financial management of donor contracts preparing and verifying the adequacy of the information and documentation of financial reports (interim and final), and following up and analysing the needs for amendments. Ensure reporting requirements are met.
• Assess the adequacy of supporting documentation for audit (both internal and external).
• In case the Organogram does not foresee the Accounting Manager, coordinate and supervise the conduct of local audits relating to accounting, tax, labour, stock and asset management.
• Guarantee the correct cost allocation to the grants by using the relevant templates of the protocols.

Liquidity

• Verify the instalments’ release according to the contract and follow up in case of delays
• Collaborate with Project/Program Managers in updating the Financial Plan

Administration

• Process the payment, guaranteeing the timely monthly transfer of staff’s salaries
• Supervise and process the payment of tax liabilities and social security
• Supervise the archiving of supporting documents and the reception of the hard copies at the Country office level

People management

• Responsible for ensuring the adequacy in terms of attitude and competence of the staff under his/her supervision by guaranteeing the correct application and effectiveness of the processes in which they are involved.

Required profile and experience

Education

• Desirable degree in accounting, finance or business administration

Professional Experience

• Minimum three years’ relevant work experience in Finance positions, preferably within INGOs

Professional Requirements

• Essential solid accountancy training and experience; professional accounting qualification
• Essential computer literacy (Word, Excel, finance DB, and internet)
• Previous experience with UN donors desirable

Languages

• English proficiency is essential

Personal requirements

• People management and development
• Service orientation
• Results and quality orientation
• Behavioural flexibility
• Commitment to INTERSOS and humanitarian principles