Finance Manager at African Youth for Peace Development and Empowerment (AFRYDEV)

Contract Period: 6 Months

Qualification: BSc/BA/HND      
Commencement Date: Immediately

PROJECT DESCRIPTION:

African Youth for Peace Development and Empowerment Foundation, (AFRYDEV) is currently implementing a project entitled "Strengthening localization of GBV prevention and Response through increased knowledge, skills, and service delivery for vulnerable women, girls, and GBV survivors to address critical gaps in dignity and menstrual hygiene management in Damaturu and Yusufari LGAs with funding from United Nations Nigerian Humanitarian and “MARTAWA ZUROMAYE project (‘Dignity and Security’ in Hausa) Yusufari LGAs Yobe state” with funding from Care International to address negative social norms such early forced marriage (EFM) and female genital mutilation/cutting (FGM).

POSITION SUMMARY:

The Finance and Compliance Manager will manage and coordinate all aspects of financial management, ensuring control and compliance with donors’ guideline. The role will ensure value for money is enshrined across all the projects. Ensure that finance-related activities are established and delivered to the required standards to enable successful project delivery. He/She will ensure sufficient funds by tracking burn rates and requesting funds from donors. The Finance Manager will oversee the AFRYDEV Finance Unit, directly supervising all finance staff and will work under the supervision of the program’s coordinator.

 REPORT DIERCTLY TO: Program Coordinator.

SUPERVISORY RESPONSIBILITY: Finance Unit

PRIMARY RESPONSIBILITIES

Financial Management:

• Oversee and ensure daily financial management and accounting obligations are performed in accordance with clients’ policies and guidelines.
• Ensure that all accounting data is updated, reconciled and fully supported with backup docs.
• Ensure timely processing of staff payroll, allowances and other reimbursements.
• Monitor program and operational forecasting, establish and maintain cash controls to ensure supply of adequate funds.
• Conduct budget preparation, monitor, review and revise as required by the program coordinator.
• Prepare budgets against actual analysis and report the variances to the Executive Director.
• Provide financial status of project expenses and budget information, as and when required by the Executive Director.
• Proactive, resourceful, solutions oriented and results-oriented.
• Conduct internal audits on a monthly basis for all projects to ensure accurate documentation in accordance with client requirements.
• Lead in managing project audit process with External Auditors ensuring smooth audit and provide all documents required by Auditors as and when needed.

Staff Management:

• Provide coaching to finance staff, supporting strategically tailored individual’s developments plans and contribute to performance management of AFRYDEV staff.
• Ensure staff capacity by providing plans for them to be self-motivated and take responsibility for their contribution to the finance unit.
• Ensure that all staff understand and are empowered to perform their role.
• Conduct staff appraisals and provide performance feedback to the finance unit.
• Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
• Recruitment, training, and professional development of team as part of the wider staff development strategy. 

Financial Reporting:

• Manage the finance unit to meet the financial reporting requirements, ensuring that all financial reports are submitted on time.
• Generate segregated finance records at the Senior Management Team such as expenses for specific locations or projects.
• Ensure grant end reporting requirements are all met, commitments accrued, pending payments liquidates, and grant closeout process concluded in a timely manner.
• Ensure accurate and smooth month and year-end closing and reporting within agreed schedules.

Internal Controls and Compliance:

• Maintain proper internal controls by monitoring the finance staff, supervising them, and segregating their responsibilities.
• Alert non-compliance financials issues to the attention of Executive Director.
• Ensure audit-ready documentation should be ensured and regularly tested.

QUALIFICATIONS

Education Skills and Experience:

• Must have Bachelor’s Degree in Accounting
• 4years+ of progressive financial management experience, including supervisory experience required.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
• Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy-to-understand manner.
• Knowledge of local law in taxation and local regulatory reporting procedures.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications.
• Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines.

Computer Skills:

• Must have Experience using accounting QuickBooks.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio).

Language Proficiency:

• English in reading, writing and speaking

Key Working Relationships:

• Internal:Program Managers Care and NHF, Senior Finance Officer, Program Coordinator and the Executive Director.