Finance Intern at Save The Children

Job No.: 200007A9
Employee Status: Permanent
Grade: 5

Child Safeguarding

• Level 2 - Either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check  will be required (at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose:

• The Finance Assistant has responsibility to support Payments, receipts and disbursement of funds.
• He/she will provide support to the finance unit.

Scope Of Role:

• Reports to: Finance Coordinator
• Dimensions :
• Staff directly reporting to this post: Non
• Technical responsibility: Non
• Budget responsibility: Non

Key Areas of Accountability

Fund Disbursement:

• Writing of Cheques as approved by relevant budget holders
• Maintain proper filing and easy retrieval of finance documentation
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….).
• Conduct weekly and month-end cash counts
• Payment of participants and other SCI cash payments in and out of the office
• Update daily Cash GLACOS and reconcile  cash and book balances
• Upload Bank transfers online on OMNI platform.

Cash Flow:

• Maintain petty cash with strong supervision from the finance Coordinator
• Update & maintain manual cash book
• Maintain optimum cash balances and advises the Finance Coordinator for cash replenishment(including emergencies)

Financial Information and other Support Functions:

• Assist during audit to retrieve all relevant documents for audit exercise
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

System Administration:

• Registration of all paid invoices on Agresso on a daily basis
• Single Account Reconciliation
• Weekly cash Reconciliation
• Archiving

Others:

• Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the  various pensions’ administrators and remitting same on a timely basis
• Ensure all documents are filed and stamped “PAID”
• Participate in due diligence process
• Any other duties as assigned by the supervisor or line manager

Working Relationships:

• Internal: Finance Staff/Program Staff/Support Staff/Signatories
• External: Vendors/Consultants

Competences and Behaviours (Our Values in Practice)
Core Competencies

• Delivering results - Applying technical and professional expertise - Working effectively with others - Communicating with impact
• Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters:

• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
• Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualification / Experience
Essential:

• Bachelor’s Degree in Accounting, Finance, HND or its equivalent.
• Ability to work under pressure.
• Experience in computerized and accounting systems.
• Honesty