Finance / HR Assistant at Medecins Sans Frontieres

Code: AS01100
Location: Shinkafi, Zamfara
Reports to: Administration Manager
Report to (functional): Administration Manager
Area: HR, Finance, Administration
Working Hours: 48 Hours per Week
Contract Duration: 6 months
Level: 6

Main Purpose

• Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Accountabilities

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.).
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the
• Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into local language
• Assists the Administration Manager in meetings upon request.

Requirements

• Education: A desirable Diploma in Finance, Business or Administration.

Experience:

• Essential: previous working experience of at least two years in relevant jobs.
• Desirable: experience in MSF or other NGOs in developing countries.

Languages

• English and Hausa.

Knowledge:

• Essential: computer literacy (word, excel, internet).

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioral and Flexibility,
• Commitment to MSF Principles, Stress Management.

Salary

• NGN 3,949,153 (annual basic Salary +13th month) as per the MSF salary scale (national contract).