Finance Deputy Head of Department at Action Against Hunger | ACF-International

Starting date: As Soon as Possible
Direct Line Manager: Finance Head of Department
Department: Finance

Objective 1

• Contribute to grant financial management, donors compliance & budget analysis

Tasks and Responsibilities:

• Assist Head of Finance Department in receiving & incorporating budget forecast in Budget Follow Up (BFU);
• Update all financial tool on a monthly basis, BFU, Shared Cost, Financial Plan;
• Support budget holders in developing their forecast and monitoring their lines;
• Provide analysis to Head of Finance Department for each grant and ensure forecast is updated and accurate with the help financial tools (BFU, Financial Plan etc.);
• Monitor level of spending, collect BFU forecasts from all contributors (Project Manager, Field Coordinator, Logistics) and be finance focal point on Budget Follow-up;
• Participate in the preparation and/or review of the mission financial plan for the shared costs and communicate to all finance managers on all bases;
• Review donor guidelines and ensure flexibility and other eligibility rules are respected;
• Preparation of internal and external financial report;
• Provide support for all bases on financial issues in collaboration with Head of Finance Department;
• Control expense eligibility base on the General Ledger and supporting documents before contributing to financial reports;
• Assist Head of Finance Department to elaborate new budgets for proposals.

Objective 2

• Treasury forecast & cash management

Tasks and Responsibilities:

• Cross check the treasury forecast for all bases on a bi-monthly basis & ensure its more realistic;
• Consolidate & analyse mission monthly cash forecasts for Head of Finance Department in the absence of Finance Manager;
• Review expenditures ensuring they are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures;
• Monitor timely transfer to the field offices based on bi-monthly cash forecast in the absence of Finance Manager.

Objective 3

• Support internal and external audits

Tasks and Responsibilities:

• Assist Internal Auditor in internal and external audits, provide auditors with all necessary documentation in coordination with Head of Finance Department;
• Assist Head of Finance Department with his/her collaboration in providing supporting documents / information as requested by Auditor;
• Follow up on recommendations provided by auditors in the finance department;
• Assist Head of Finance Department in ensuring a good internal system is in place for audit;
• Arrange surprise & spot audit checks during field visits as well as in Abuja.

Objective 4

• Capacity building for finance and non-finance staff

Tasks and Responsibilities:

• In the absence of Finance Head of Department, develop and conduct training for finance & non finance staff on Financial policies & tools;
• Visit the field bases regularly, provide recommendations and follow up on observations made in collaboration with Head of Finance Department and internal audit department;
• Conduct regular refresher's training on financial tools to new/existing finance & non-finance staff.
• Contribute to the professional development of Finance Team members;

Objective 5

• Mission Financial Coordination

Tasks and Responsibilities:

• Replace the Head of Finance Department in his/her absence;
• Participate to weekly/monthly coordination meeting as necessary;
• Assist Head of Finance Department in creating/updating new/existing and implementing financial tools & policies;
• Coordinate with finance managers about budget management, HR on payroll and organograms and recruitment requests as well as Logistics on procurement on validation and/or approval on LINK as well as logistics cash forecast;
• Liaise with the tax consultant on annual FIRS returns, tax clearance certificates.

Qualifications

• Degree equivalent in Accounting/Finance: Master's degree is a plus;
• ACCA or other Chartered Accountant diploma is essential;

Skills & Experience
Essential:

• At least 5 years of professional experience in Finance related roles with proven experience in team management
• Strong leadership and managerial skills;
• Exceptional organization, time management, and attention to detail;
• Very good communication & training skills and ability to maintain confidentially;
• Strong Microsoft Office skills particularly in MS Excel;
• Fluent in English, Team player, flexible and adaptable;
• Committed to Action Against Hunger values, managerial charter and the mission charter of principles;
• Commitment to promote gender equality;
• Capacity to work with large amount of information, financial analysis, synthesis and reporting

Preferred:

• Prior experience in NGOs/INGOs is highly preferred;
• Experience with SAGA accounting system is an added advantage;
• Excellent knowledge of donors compliance and financial guidelines.

Minimum Basic Salary
NGN 522,793 per Month