Finance Coordinator (Readvertised) at Solidarites International

Job Description
Analysis of the socio-economic context:

• Identify administrative partners
• Monitor the development of exchange rates and prices

Mission

• The finance coordinator will direct and coordinate all accounting and financial services associated with the mission.
• As coordinator, he/she is responsible for guaranteeing the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.
• He/she is the point of reference for the mission, and the link between headquarters and the mission for all matters relating to management, accounting, and budget monitoring.

Team management:

• Work with administrators to define administrative personnel needs during the mission and recruit according to allocated resources and Solidarités International’s operational strategy
• Train and appraise the financial administrative team
• Coordinate, plan, and supervise the activities of the financial administrative team
• Lead meetings for the financial administrative team

Financial, accounting, and budgetary management:

• Define the expenditure cycle and authorization thresholds, and ensure compliance with the purchase validation cycle
• Consolidate the mission’s monthly closing accounts
• Verify the accounts before they are sent to headquarters
• Consolidate and check the Allocation boards
• Prepare, monitor, and revise the mission’s financial programming
• Complete the consolidation of the monthly budget follow-up and ensure that the mission remains financially stable
• Make connections between budgetary consumption and activity progress. Propose solutions if necessary
• Monitor the mission’s operating costs
• Train the mission’s senior staff on how to use the Budget Follow-up
• Prepare and assist with possible audits or inspections
• Prepare and consolidate the financial sections of proposals
• Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures.

Administrative management of the mission:

• Negotiate and draw up partnership contracts with local partners and ensure that they are followed andcompliedwith
• Supervise paper and digital record-keeping, as well as ensuring the security of administrative documents
• Supervise the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department
• Select and contract a lawyer who will examine legal issues and limit any legal risks

Cash management:

• Manage the cash flows between headquarters and the mission, and ensure that bases receive supplies
• Ensure that the cash box and coffers are well kept and that funds are secure at all bases
• Compile and monitor cash flow forecasts and forward them to headquarters

Reporting/communication:

• Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendar
• Ensure that Solidarités International’s in-country registration is followed up on
• Organize and run information and coordination meetings
• Produce financial reports that are in line with the financial donors’ administrative procedures
• Establish and maintain relationships with the administrative authorities at the national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms, and insert it into Solidarités International’s documentation
• Take part in meetings relating to administrative aspects, and represent Solidarités International when asked/delegated to do so
• Act as a link between headquarters and the field for all matters relating to finance

Requirements

• Professional experience: 3 - 4years of relevant experience (NGO/Private or Public sector).
• Education: B.Sc. Finance, Economics, Business/Public Administration, or related degrees
• Languages: proficient in English - written & spoken.
• Knowledge of any local language spoken in Nigeria is an asset 
• Technical Skills: Master skills on Excel and accounting software (SAGA preferrable), capacity to lead and design budget for new proposal in link with SI Nigeria mission strategy, donor compliance andteamwork, strong financial analytical skills required (monthly financial analysis are required)
• Transversal Skills: Ability to work under pressure, patient, self-control and solution oriented,ability to render financial information accessible towards severalaudiences, good knowledge of archiving & file/record management.
• Personal qualities: well organized, able to prioritize and manage an important workload, good communication, reactive, assertive, great attention to details, resistance to stress.