Finance Assistant at Value Female Network Africa

Who We Are:

The mission of Value Female Network is to promote to ensure absolute protection of the rights and health of women and girls, build self-reliance and patriotic young people and ultimately create a sustainable and enabling environment for growth and development across Africa. Our vision is to protect the rights and health of women and girls and, build a network of productive young people. We are currently recruiting skilled program assistants who will support the organizations in expanding her impact across Africa   

Basic Functions 

As part of the Finance team at Value Female Network, the Finance Assistant will be responsible for supporting effective financial management and administration processes for the organization's programme. This role involves electronic archiving of financial documents, accounts reconciliations, and other finance administrative duties as per VFN guidelines. 

Key Areas of Accountability:

Financial Support Roles:

• Raise cheques approved by relevant budget holders/finance and take them to approved signatories for signing.
• Perform bank-related activities, such as picking up monthly bank statements.
• Support in the payments of participants and other beneficiaries.
• Request and collect Finance unit office stationary and consumables from the Admin office for day-to-day business activities.
• Support in the verification of all assets.
• Reconcile and match transactions on the system on a weekly basis.
• Update financial spreadsheets with daily transactions.
• Prepare balance sheets.
• Track and reconcile bank statements.
• Create cost analysis reports (fixed and variable costs).
• Process tax payments.
• Support monthly payroll and keep organized records.
• Record accounts payable and accounts receivable.
• Process invoices and follow up with clients, suppliers, and partners as needed.
• Provide administrative support during budget preparation.
• Participate in quarterly and annual audits.

Archiving of Document Role:

• Ensure all payment and journal vouchers are electronically archived on a monthly basis.
• Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed.
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise.
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise.
• Assist during audits to retrieve all relevant documents for the audit exercise.
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log.
• Verify all transactions and ensure that the relevant supporting documents have been filed.
• Maintain a filing system for all transactions.
• Support in maintaining a soft copy archiving system.
• Any other duties as assigned by the supervisor or line manager.

Experience and Skills:

Essential:

• An HND/BSc in Accounting, Finance, or Economics.
• Proficiency in Microsoft Excel (including formulas, pivot tables, and data analysis).
• Experience with accounting software such as QuickBooks, Sage, Zoho Books, or other ERP systems is desirable.
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage and organize documents using cloud storage platforms (e.g., Google Drive, Dropbox).
• Experience preparing and formatting financial reports and donor reports using spreadsheets and templates.
• Accurate and efficient data entry and maintenance of digital financial records.
• Awareness of digital security best practices for handling sensitive financial information.
• Ability to work under pressure and within multicultural settings.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in financial records.
• Ability to analyze complex sets of relationships and situations.

Behaviors (our Values in Practice):

• Accountability: Accuracy and timeliness in all areas of responsibility, holds self and others accountable.
• Ambition: Sets ambitious goals and encourages personal development.
• Collaboration: Works effectively with stakeholders, builds and maintains relationships.
• Creativity: Designs effective administrative systems, willing to take risks.
• Integrity: Honest, encourages openness and transparency.

Safeguarding: The post holder is required to carry out duties in accordance with VFN anti-harassment policy.

Health and Safety: The role holder is required to carry out duties in accordance with VFN Health and Safety policies and procedures.