Finance Assistant at Save The Children

ROLE PURPOSE: 

As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for Kano field office.

He/she will support Nigeria Finance team in areas of electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly

EY AREAS OF ACCOUNTABILITY:

Financial Transaction Processing:

1. Raise cheques approved by relevant budget holders/
2. Finance and taking them to approved signatories for signing
3. Perform monthly Bank Reconciliation
4. Perform bank related activities; picking up monthly bank statements
5. Support in the payments of participants and other beneficiaries. 
6. Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
7. Reconciling and matching of transactions on the system on weekly basis
8. Maintain custody of the office petty cash fund and make daily cash payments of approved transactions
9. Daily update and maintenance of manual cash book (GLACOS)
10. Conduct weekly and month end cash counts

Archiving of Financial Document:

1. Ensure all payment and journal vouchers are electronically archived on monthly basis
2. Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
3. Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
4. Produce soft/scanned copies of documents for retention purposes.
5. Keep a standard record of document retrieval and return log  
6. Verify all transactions and ensure that the relevant supporting documents have been filed
7. Maintain a filing system for all transactions
8. Support in maintaining soft copy archiving system

S2P/Accounts Payable Role:

1. Cashier
2. Bi-weekly payment run
3. Support in the payments of participants and other beneficiaries. 
4. Processing of partner payments

Other Supports:

1. Support during audits to retrieve selected samples a week before the commencement of any audit exercise
2. Return all vouchers to their appropriate box files after the conclusion of any audit exercise
3. Support in the verification of all assets 
4. Assist during audit to retrieve all relevant documents for audit exercise
5. Any other duties as assigned by the supervisor or line manager

SKILLS & EXPERIENCE

Essential:

1. A HND/BSc in Accounting
2. Minimum of 1 year working experience.
3. Good knowledge of Microsoft Excel
4. Ability to work under pressure.
5. Ability to work within a multicultural and multi-religious settings