Finance Assistant at Save The Children

Job ID: 2000035T
Employee Status: Fixed Term

The Role

• As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO programme.
• He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

Scope of Role

• Reports to: National Accountant
• Staff directly reporting to this post: None

Key Areas of Accountability
Financial Support Roles:

• Raise cheques approved by relevant budget holders/finance and taking them to approved signatories for signing.
• Perform bank related activities; picking up monthly bank statements
• Support in the payments of participants and other beneficiaries.
• Maintain update of GLACOS on daily basis
• Assist in the remittance of statutory payments (Pension, NHF, NSITF, WHT, PAYE) on/before the due date
• Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
• Support in the verification of all assets
• Reconciling and matching of transactions on the system on a weekly basis

Archiving of Document Role:

• Ensure all payment and journal vouchers are electronically archived on a monthly basis
• Review monthly TL to ensure all vouchers for transaction posted to the system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Assist during audit to retrieve all relevant documents for audit exercise
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• Any other duties as assigned by the supervisor or line manager.

Working Contacts:

• Internal: All budget-holders, field offices and other staff members
• External: Auditors, Bank, Government bodies, regulatory agencies

Skills & Experience
Essential:

• A HND/ B.Sc in Accounting
• Good knowledge of Microsoft Excel
• Ability to work under pressure
• Ability to work within a multicultural and multi-religious settings