Finance Assistant - Ogoja at Save The Children

Role Purpose

As part of the Finance team, the Finance Assistant will support the effective implementation of financial management processes in the Ogoja Field Office by ensuring accurate transaction processing, documentation, record keeping, compliance monitoring, and financial administration in accordance with Save the Children International policies and procedures.

He/she will support Nigeria Finance team in areas of electronic archiving of financial documents, Accounts reconciliations, and other Finance duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

Scope Of Role

Reports to: Finance Officer

Staff reporting to this post: None

Role Dimensions: Relates with bank and tax authorities, processes financial transactions, payment requests, and expense claims in accordance with organizational policies and donor requirements

Key Areas Of Accountability

Financial Transaction Processing:

• Raise cheques approved by relevant budget holders/
• Finance and taking them to approved signatories for signing
• Perform monthly Bank Reconciliation
• Perform bank-related activities, picking up monthly bank statements.
• Support in the payments of participants and other beneficiaries.
• Requesting and Collection of the Finance unit office stationery and consumables from the admin office for day-to-day business activities.
• Reconciling and matching of transactions on the system on a weekly basis.
• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions.
• Daily update and maintenance of the manual cash book
• Conduct weekly and month-end cash counts

Archiving Financial Documents

• Ensure all payment and journal vouchers are electronically archived on a monthly basis.
• Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed.
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining the soft copy archiving system

S2P/Accounts Payable Role

• Cashier
• Bi-weekly payment run
• Support in the payments of participants and other beneficiaries.
• Processing of partner payments

Qualifications

Education

• HND/BSc/BCom in Accounting
• Professional qualification (ACA, CNA, CITN, etc) – added advantage

Experience And Skills

• Minimum of 1 year of experience in finance or accounting.
• Proficient in the use of Agresso FMS and ProSave
• Experience working with NGOs or international development organizations
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Good understanding of financial procedures and record keeping.
• Strong organizational and filing skills.
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines.
• Strong communication and interpersonal skills.