Finance Assistant at Medecins Sans Frontieres

Main Purpose

• To maintain a pool of qualified and talented candidates for this position who may be employed as needed.
• The role involves performing administrative and accounting tasks in line with MSF procedures to ensure legal compliance and proper financial control.

Job Description
Finance & Treasury Management:

• Execute administrative and finance-related tasks under the supervision of the Finance Coordinator and/or Accounting Manager (ACMA) to ensure accuracy, compliance, and timely financial operations.
• Implement and adhere to cash & bank transfers management procedures to maintain strict control, security, and availability of cash.
• Assist in the preparation of monthly treasury forecasts to ensure availability of funds for operational needs (petty cash replenishment, advances, supplier payments, etc.)
• Ensure that cash office rules and procedures are respected unless otherwise authorized by the Finance Coordinator and/or Accounting Manager (ACMA).

Payments & Supplier Management:

• Process all payments to suppliers, ensuring proper documentation, accuracy, and compliance with internal financial procedures.
• Maintain strict control over all financial and supporting documents related to payments and immediately inform the Finance Coordinator and/or Accounting Manager (ACMA) of any discrepancies.
• Ensure timely payment of all statutory contributions and taxes as required by law and coordination guidelines, under supervision of ACMA.
• Monitor expiry dates for rental contracts and inform the Finance Coordinator on time to allow renewal or alternative arrangements.

Accounting & Documentation:

• Carry out accounting tasks to ensure cost control, accuracy of expenditure, and reliability of financial statements.
• Classify, prepare, and file all accounting documents as required by the Finance/Admin Manager.
• Enter all accounting data into the accounting software, with support from the Finance Coordinator and/or Accounting Manager (ACMA).
• Ensure timely closure of monthly accounts in accordance with accounting periods and deadlines.
• Verify all financial supporting documents for completeness and compliance prior to entry and filing.

Reporting & Communication:

• Participate in the preparation of the monthly Finance SITREP and other required finance reports.
• Ensure that financial and administrative information (memos, forms, guidelines) is printed, posted, and made accessible to staff.
• Report any financial or administrative issues immediately to the Finance/Admin Manager.
• To maintain good relationship with the Banks.

General Administrative Support:

• Assist in the preparation and translation of finance-related documents into the local language when required.
• To support bank signatory maintaining process & other necessary communication with bank.
• Work in the project assigned by the Finance Coordinator to support finance and project operations.
• Maintain confidentiality of all financial and administrative documentation and information.
• Perform any other finance or administrative duty delegated by the Finance Coordinator.

Requirements

• Education: Must have Bachelor’s Degree in Business Administration with Specialization in Economic, Management, Accounting or Finance.
• Experience: Must have two years working experience in administration or finance with MSF or any other INGO.
• Must demonstrate moderate understanding of Local tax law.
• Desirable Experience with MSF or other INGOs
• Language: Must be fluent in English and Hausa written and spoken, understanding of languages spoken in Borno state is an advantage
• Knowledge: Must be computer literate demonstrating command of Microsoft office suite (word, Excel, PowerPoint, access and internet).

Competencies:

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management.