Finance Assistant at Jireh Doo Foundation

Duties and responsibilities

The post holder will ensure maintenance of adequate financial integrity in supporting quality and timely data input for generation of financial reports, review and analyze accounting ledgers. And any other financial tasks to ensure accurate and timely financial report. 

Finance

1.  Process and record financial transaction (Invoices, payments, Journals).
2. Verify and reconcile financial documents and statements. 
3. Maintain accurate and up-to-date financial records. 
4. Responsible for archiving financial data and documents. 
5. Enter financial data into accounting software on a daily basis. (QuickBooks) 
6. Assist in preparing financial reports. · 
7. Analyze finance data to identify trends and discrepancies. · 
8. Manage and maintain financial files and documents. · 
9. Provide support for audits and financial reviews. · 
10. Assist with budgeting and forecasting. · 
11. Strictly adhere to JDF policies and procedures and observance with agreement or donor Memorandum of Understanding (MoU) · 
12. Assist Implementing partners in the organizations’ grant management process · Provide organizational development support to Implementing partner organizations · 
13. Monitor and review staff advances, retirements, and post journals 
14. Responsible for reconciliation of project bank accounts and other assigned ledgers 
15. Ensure that reports are received in head office within the second week of each month. 
16. Assist in the preparation and review of budgets. 
17. Monitor actual expenditure versus budgets.
18. Assist in preparation of financial reports to donors, in liaison with the finance officer. 
19. Continue to develop appropriate financial systems and help all staff to understand and work with them. 
20. Any other duties as assigned by the line manager and Management 

Cash management 

1. Make sure that all petty cash financial transactions are carried out and recorded in accordance with standard financial procedures. 
2. Ensure accuracy, security and documentation of petty cash and cash receipts. Be the custodian of office petty cash. 
3. Ensure that petty cash is maintained at agreed minimum levels through collection of cash from bank when required. 
4. Support in postings of transactions into Quickbooks and other systems/ templates daily. 
5. Support in monthly reconciliations, remittances and payments. 
6. Maintain cashbooks and accounts records. 
7. Make payments, including preparing payment vouchers. 
8. Receive cash, including preparing receipt vouchers. 
9. Prepare month end cashbook. 
10. Carry out a cash count every two weeks. 
11. Monitor cash flow and request top-ups from head office. 
12. Ensure that all financial records are properly kept. 
13. Prepare an analysis of the cashbooks, management report, comparison with budget at the end of the month. 
14. Manage daily transactions in the cash books of all assigned accounts and reconcile with the bank statements on a the monthly basis 
15. Provide support to the office in all other financial matters.

Administrative 

1. Maintain all administrative files. · Receive, distribute, circulate and file all documents that come into the office. 
2. Ensure that all communications are properly referenced and recorded.
3. Make arrangements for meetings and workshops. 
4. Maintain and manage a suitable stock of office stationery. 
5. Perform other duties as may be assigned by the management of the organization

Qualification and Experience

Essential:

1. A minimum of bachelor\'s degree in accounting, and Finance,
2. Master’s degree will be an added advantage;
3. A minimum of 2 years of experience in financial management relating to NGO.
4. Proficiency in English (written and spoken) is essential

Knowledge skills and Abilities

1. Ability to prioritize and handle multiple tasks simultaneously.
2. Advanced computer skills, including the ability to utilize QuickBooks accounting software,
3. Microsoft Excel or any other accounting package, type quickly and to use Microsoft Office products, email, and internet.
4. Ability to operate a scanner/printer machine/photocopying machine.
5. Fluency in English (written & spoken).
6. Ability to travel within Nigeria.
7. Problem solving attitude
8. Must be able to maintain confidentiality.