Finance Assistant at International Rescue Committee (IRC)

Major Responsibilities

The Finance Assistant is to assist the Finance officer by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record keeping of the day-to-day transactions in accordance with IRC policy and procedures. Specific responsibilities are as follows.

KEY RESPONSIBILITIES:

• To assist the Finance Officer in ensuring that timely and accurate payments are made into integra systems.
• Ensure accuracy and completeness of payment documents in compliance to IRC and Donor policies and procedure.
• Coordinate with district teams for advance issuance and their timely adjustment of advances & Training’s documentation.
• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments to be made in integra system.
• Posting all vouchers into transaction spreadsheet on daily basis for review by the Finance Officer. Ensure that all information in the spreadsheet is correct and complete.
• Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the IRC policy and schedule. Document the cash count sheets for records.
• Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
• Assist Finance office in monthly bank & account reconciliation.
• Ensure all the financial documents are properly filed & numbered in Box.
• ‘Paid’ stamping of all the invoices and related documents before filing.
• Ensure timely preparation of tax & deposit into bank.
• Visit Bank for necessary collection & submission of financial documents.
• Good knowledge of Account payable and receivable processes
• Monthly processing of PAYE and WHT e-ticket for remittance
• Ensuring monthly collection of PAYES and WHT receipt and filing it
• Perform any other task assigned by the line manager.

Finance/Budgeting

• Act always in accordance with local law and standards of accounting practice.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions.
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Produce monthly and quarterly reports to be reviewed by your supervisor.

Qualifications

• HND or bachelor’s degree in accounting from a recognized College / Institutions.

Work Experience:

• A minimum of one (2) years of accounting experience.

Technical Skills:

• Able to work in a high-pressure situation,
• Ability to independently organize work, prioritize task and manage time.
• Strong inter-personal skills, and open to learn new skills, Analytical skills
• Self-motivated, honest, highly responsible, and punctual
• Excellent verbal and written communication skills, fluent in written and spoken English.