Finance Assistant at Christian Rural and Urban Development Association of Nigeria (CRUDAN)

Job Description:

• The Finance Assistant is responsible for the day-to-day accounting function of the Project.
• She/he will be utilizing the appropriate accounting system and following proper accounting procedures to disburse, account for, and report usage of funds.
• She/ he will ensure that staff have a strong understanding of all of CRUDAN’s and Donor’s regulations and policies, especially the core policies such as; Procurement Policy, Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistleblowing policy.

Essential Duties:

• Processes payments for staff travel advances, ensuring advances are liquidated on time and accurately
• Prepares payment requisition vouchers in support of payments for project activities and suppliers’ invoices confirming such payments are in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code
• Provides support in compiling and submission of the monthly financial reports package for the project
• Provides support in compiling and remitting monthly statutory deductions
• Maintains petty cash and makes petty cash payments
• Makes payments to workshop participants (including travel and meals refunds) as designated by the supervisor
• Processes cheques for suppliers and employees
• Processes all banking activities in the state office, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
• Keeps track of expenses and other financial transactions, mainly involving expense entry, tracking, and record keeping
• Supports Peachtree data entry
• Ensures adequate filing of finance documents
• Ensures finance documents are sent promptly to the country office
• Performs other duties assigned by the supervisor
• Supports the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with CRUDAN policies, project agreements, and Oxfam & EU requirements.
• In collaboration with the line manager support the training in financial management in accordance with CRUDAN Oxfam & EU’s financial management policies

Essential Criteria:

• Level of Education – B.Sc. /HND or equivalent
• Specified Study Area – Finance / Accounts
• Minimum 2 years post-NYSC experience
• Experience in working with partners accountable for grants and other financial support provided to implement project activities, particularly at the community level.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Must be able to speak at least one local language predominant in that state.
• Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.)
• Ongoing Professional certificate in accounting and finance

Skills and Behaviours (our Values in Practice):

Accountability/Integrity

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable
• Honest, encourages openness and transparency, demonstrates the highest levels of integrity

Collaboration

• Working effectively with Partners & Stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members, and external partners
• Approachable, good listener, easy to talk to

Creativity

• Designing more effective Finance & admin systems
• Willing to take disciplined risks
• Future-oriented, thinks pro-actively

Skills & Experience

• Administrative & General Skills

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive; health service improvement is essential.
• Understanding of local language(s)