Finance Assistant at Alliance for International Medical Action (ALIMA)

MISSION AND MAIN ACTIVITIES

Mission Monthly Bookkeeping and Accounting

• Posts all financial transactions into SAGA system on daily basis following the budget analytic codes provided;
• Ensures that all payments are made on time.
• Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports;
• Track bounce back transactions and make necessary adjustments and settlements;
• Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the Project Administration Manager
• Oversees the management of petty cash at the project including bookkeeping
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.
• Conducts regular controls of the operations of the cash, the book keeping and the filing systems.

ALIMA Financial Procedures & Policies

• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment as provided by the TVE.
• Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.

Filing

• Ensure proper filing of grants vouchers
• Collect all field vouchers from field
• Actively assist the Finance Coordinator with sample list gathering during audit exercise.

Internal:

• Directly reporting to Project Administration Manager.
• Liaise with Project logistics team.
• Liaise with HR/Admin Department.

External:

• Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs.
• Monitors petty cash advance requests and ensures timely accountability.

Implementation of prevention measures against abuse of power, gender-based and sexual violence: 

• Ensures that his/her team, partners and community members are aware of ALIMA\'s policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners. 

You meet the following qualifications:
 

• BSc. in Accounting, Management, Finance, or related field; MBA or similar higher degree is a plus
• 3+ years of experience in one or more of the following areas: Finance, Administration and HR 
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted. 

Important remarks 

• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.