Finance Assistant at Aid for Community Sustainable Development (ACSD)

Summary of Role

• The finance assistant will provide support to the finance department in various tasks and responsibilities. She/ He will assist in the day-to-day financial operations of the organization. she/ He will be responsible for requesting of funds from CCFN, and ensuring these funds are liquidated monthly using the approved reporting format as agreed with CCFN.
• She/ He will provide support in the financial operations of the organization working with the program team to ensure accurate and timely processing of financial transactions and document management. She/ He is expected to have strong organizational skills, and ability to work with numbers will be key to deliver on this role.
• Overall, the role of a finance assistant is crucial in maintaining financial stability and accuracy within an organization. Their support and assistance to the finance department enable efficient financial operations and contribute to informed decision-making

Key Roles & Responsibilities

• Processing financial transactions: This involves recording, organizing, and inputting financial data into the organization’s systems. She/ He will be responsible for managing invoices, payments, and expenses, ensuring accuracy and timely processing
• Monitoring and maintaining financial records: She/ He will be responsible for organizing and maintaining financial records, ensuring that they are up-to-date, easily accessible, and in compliance with donor regulations.
• Data Entry: Input financial data into the accounting system (approved CCFN reporting template) and perform regular data reconciliation to identify and resolve discrepancies.
• Bank reconciliations: She He will help with reconciling bank statements with the organization’s financial records. This involves comparing and matching transactions to ensure accuracy and resolve any discrepancies
• Assisting in budgeting and forecasting: He/she will support the Program team in preparing budgets and financial forecasts by collecting and analyzing financial data and preparing reports
• Assisting in financial reporting: He/she will help prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements. He/she will ensure that these reports are accurate and can provide valuable insights to management and stakeholders.
• Assisting in audits and compliance: He/ She will assist in preparing documentation and providing support during internal and external audits. He/she will help ensure compliance with financial/donor regulations and origination’s policies
• Budget Monitoring: She/ He will Support the monitoring and tracking of origination’s budgets, highlighting any variances to the finance team.
• Compliance: She/ He will ensure compliance with all financial/donor regulations and standards, both internally and externally, and recommend improvements to enhance financial controls.
• Vendor Management: She/ He will Maintain vendor information, including contracts, payments, and invoices, and assist with vendor queries and requests.
• Communication: She/ He will collaborate with internal teams to obtain necessary financial information and provide timely responses to inquiries related to financial transactions.
• Support: She/ He will provide general administrative support to the finance team, including filing, document management, and other ad-hoc tasks as assigned.

Additional Responsibilities:

• The Responsibilities (Above) are not intended to be all-inclusive. The employee will also perform other related tasks as required and will be responsible for reporting and communicating progress and achievement of the specific assigned tasks.

Qualifications / Experience

• Bachelor's Degree in Finance, Accounting, or a related field is preferred.
• Prior experience in a similar role is advantageous.
• Proficient in using financial Systems Applications and Products Software (SAPS)
• Strong numerical and analytical skills.
• Attention to detail and ability to maintain accuracy in financial transactions.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment.
• Proficiency in MS Office applications, particularly Excel.
• Knowledge of financial regulations and standards is desirable.
• The use of QuickBooks and Sun system applications will be and added advantage.
• We are looking for a highly motivated and detail-oriented individual to join our finance team. If you meet the qualifications and are eager to contribute to the financial success of our organization, we encourage you to apply.

Key Competencies:

• Must have computer skills, vast in the use of MS Word, Excel and Power point
• Ability to work as a team.