Finance and Administrative Assistant at FHI 360

Under the direction of the Field Coordinator, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the state office.

Duties and responsibilities:

• Prepare monthly financial report forms which accompany executed sub project documents.
• Prepare monthly reporting/ budgets, petty cash reports, data entry into excel spreadsheets and automated MIS reports and disseminate information to country office.
• Assists the Field Coordinator in arranging travel logistics for field office staff, consultants and training participants including reservations and where required, arranging airport and hotel pick-ups.
• Handles all photocopying assignments, development and printing of photographs including for the field office.
• Assists the field coordinator in the provision of logistic support for workshops and trainings.
• Assists the field coordinator in the maintenance of an efficient records/storage of all office supplies.
• Serves as point of contact for logistical and administrative needs in the office.
• Coordinates all administrative and secretarial support services for the field office office (as relevant).
• Records minutes of staff meetings and circulates same amongst the staff of the state.
• Assists with production of presentation materials for staff members.
• Receives/sends correspondence, keeps fax log and any correspondence.
• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
• Performs any other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Knowledge of petty cash management budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Typing skills.

Qualifications and requirements:

• University degree in Accounting, Finance or Business administration with at least 1- 3 years post NYSC relevant experience
• Experience with administrative and secretarial skills
• Sound accounting skills
• Experience with large complex organization is required, familiarity with international NGOs preferred