Finance and Administration Officer at Workforce Group

Industry: Manufacturing
Catagory: Other

Description

• Ensure an effective system for invoice verification in such a way that payments are processed on time, in agreed amounts and terms of payment to achieve the cost-effectiveness and good relationship with suppliers while respecting sound principles of internal controls
• Verification of invoices for payments in line with invoice guidelines
• Reconciliation of vendor invoices concerning invoices due for payment
• Obtaining necessary approvals for exceptional payment terms
• Reconciliation of unvouchered accounts o Liaise with BPO and SCE AP team to close open PO's and future receipt of vendor invoices in line with unvouchered accounts
• Resolve open and reconciling items with SCE AP team
• Ensure expenses are recorded in the financial period to which they relate to ultimately ensure completeness and accuracy of financial statement in line with PM chart of accounts
• Monthly analysis and preparing of designated G & A and other GL accounts accruals with sufficient support documents
• Monthly analysis, tracking and upload of ME PO programs via CDR
• Monthly analysis of tracking report via CDR
• Preparing of balance sheet and expense account reconciliation for designated accounts
• Analysis and preparing of tracking report for designated accounts (BS & IS)
• Ensure Finance as a service department is responsive to overall business needs
• Ensure proper filing of Finance documents for Tax and Audit purposes
• Creation of Purchase Orders and completion of GRN for Finance, Tax and Audit vendors
• Support to ensure timely delivery of documents to the banks and other statutory bodies
• Distribution of outstanding WHT credit notes to vendors/suppliers
• Participation in monthly and stock count activity o Participation and support in annual asset count and tagging exercise
• Provides an initial and ongoing contact point for customers, staff and external enquiries.
• Schedule flight itinerary for all employees
• Arrange meetings, book facilities and prepare agenda with agreed timescales
• Support management and processing of incoming and outgoing mail as required
• Undertake statistical analysis and research for spending on all office consumables
• Responsible for developing and maintaining stock control and filing systems for all areas of the team
• Responsible for all flight booking and hotel reservation for employees/guest in & out of the country
• Responsible for PO creation, GRN on all invoices for general service
• Responsible for vendor management & contract renewals
• Ensuring consumables are available for office use
• All Adhoc requirements that may arise in the office

Job Requirements
We are looking for a candidate who fulfill these requirements

• Bachelors degree
• Professional certification is an added advantage
• 3-5 years of experience.
• Experience as a Finance and Administrative officer
• Accuracy and attention to detail.
• Ability to organize and prioritize a variety of tasks/projects.