Finance and Admin Officer at Loyalty Solutions Limited

Location: Yaba, Lagos

Job Role

• Coordinating LSL administration system and general workflows
• Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information
• Work closely with upper management to review LSL operations and look for ways to maximize internal processes
• Review corporate laws and other regulations that apply to LSL, to ensure LSL implements them in daily practices
• Supervising staff, facilitating communication throughout LSL, and developing procedures to make a workplace more efficient
• Guiding LSL’s activities
• Identifying opportunities to improve LSL’ policies or objectives
• Ensuring LSL is operating securely and effectively
• Leading and/or participating in meetings
• Negotiating with vendors or clients
• Updating policies
• Responsible for hiring, training and inducting staff members for various departments
• Preparing all employment documents and verifying employment references
• Helping new staff to get settled by ensuring new staff email, phones, laptops are available
• Filing all credentials of new staff
• Handling staffing issues, such as mediating disputes and directing disciplinary procedures
• Safekeeping and assigning all LSL laptops, phones, smile devices, hard drive, and flash drive
• Ensuring timely repairs and maintenance of the office equipment e.g., Generator, Inverter, ACs etc.
• Ensuring the supply of stationeries for office use
• Ensuring quarterly fumigation of office and getting fumigation certificate
• Ensuring timely servicing of the fire extinguishers and Fire Service Certificate renewal
• Purchase of office cleaning materials
• Managing purchased cleaning materials and ensuring the right usage
• Managing the office cleaners and all janitorial activities
• Managing Security Guards; logging complaints with the Company when issues arise, training new guards using the SOP, applying different measures to put them in check
• Managing LSL Drivers and company cars; verifying logbooks, ensuring timely registration of car particulars, drivers LASDRI card, timely repairs, and maintenance of the cars
• Liaising with Accounts Department to ensure LAWMA bill, Electricity, 9mobile and office internet subscription are timely paid
• Liaising with Accounts Department to ensure payment of HMO plans for staff and liaising with HMO account officer
• Liaising with Accounts Department to ensure the renewal of general office insurance
• Ensuring timely supply and management of diesel
• Any other duties assigned to you by the Management.

Requirements

• Interested candidates should possess relevant qualifications
• At least 1 year of relevant work experience.