Finance & Administrative Assistant at FHI 360

Supervisor:                Project Coordinator

Basic Function:

Under the leadership of the Project Coordinator and direct monitoring of the Country Office Level Finance team, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the state office.

Essential Job Functions:

• Prepare monthly financial report forms which accompany executed sub project documents.
• Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office.
• Arrange travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office.
• Provide logistic support for workshops and trainings.
• Maintain efficient records/storage of all office supplies.
• Serves as point of contact for logistical and administrative needs in the office.
• Coordinates all administrative and secretarial support services for the state office (as relevant).
• Records minutes of staff meetings and circulates same amongst the staff of the state.
• Assists with production of presentation materials for staff members.
• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
• Performs any other duties as assigned.

Knowledge, skills and abilities:

• Proven ability in accounting for medium, multifaceted programs.
• Ability to work with others and to develop and maintain compatibility among project staff, community volunteers and recipients of assistance.
• Well-developed written and oral communication skills.
• High degree of proficiency in written and spoken English & any of the local languages.
• Experience with administrative and secretarial skills

Qualifications and requirements:

• University degree in Accounting, Finance or Business administration
• Minimum of 1 - 3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.
• Experience with large complex organization is required, familiarity with international NGOs preferred.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.