Finance & Administration Controller at Spin 95.3fm

Salary: ₦100,000/month
Probation: 1–2 months at ₦80,000/month, subject to satisfactory performance
Reports to: Owner/Management
Works closely with: General Manager, Head of Programmes, Sales/Commercial Team

SPIN 95.3 FM is a radio station based in Abia State. We are currently strengthening our internal systems, financial controls and commercial operations as we enter a new phase of growth.

We are looking for a highly organised, trustworthy and detail-oriented Finance & Administration Controller to help us establish and maintain accurate financial, administrative and commercial records.

This is a hands-on role for someone who is comfortable working independently, following up with people, asking questions when figures don't add up, and maintaining accurate records.

This is not simply a bookkeeping role.

The successful candidate will play an important role in ensuring that revenue, advertising bookings, payments, expenses and airtime records are properly documented and reconciled.

Key Responsibilities

Financial Records & Bookkeeping

• Maintain accurate daily records of all income and expenditure.
• Record all customer payments, including cash, bank transfers and other approved payment methods.
• Issue and maintain proper receipts and payment records.
• Maintain accurate records of outstanding invoices and customer balances.
• Monitor receivables and follow up with relevant staff on outstanding payments.
• Prepare bank and cash reconciliations.
• Maintain petty cash records and supporting documentation.
• Ensure all transactions are properly documented and traceable.
• Assist with the migration and maintenance of the station's accounting system, including Zoho Books.
• Maintain an organised digital and physical filing system for financial documents.

Revenue & Advertising Controls

The Finance & Administration Controller will work closely with the commercial and programmes teams to ensure that advertising revenue is properly captured from sale through to payment and broadcast.

Responsibilities will include:

• Record every advertising booking and payment received.
• Verify that advertising bookings have corresponding customer/payment records.
• Maintain an up-to-date register of active advertising campaigns.
• Monitor outstanding advertising payments.
• Track sales by salesperson/canvasser where applicable.
• Maintain records required for calculating sales commissions.
• Verify that discounts, complimentary airtime and special arrangements have the appropriate approval.
• Flag discrepancies between advertising bookings, payments and scheduled airtime.
• Maintain a record of handwritten/manual receipts issued, where cash payments are permitted.
• Ensure manual transactions are subsequently captured in the central system.

Airtime & Traffic Monitoring

This is an important part of the role.

The successful candidate will help establish an independent administrative check between what has been sold, what has been authorised and what has been broadcast.

Responsibilities will include:

• Review daily advertising schedules/traffic logs.
• Cross-check scheduled adverts against approved advertising bookings.
• Confirm that adverts scheduled for broadcast have the required documentation/authorization.
• Review daily transmission/airtime reports where available.
• Flag adverts that appear to have been aired without corresponding booking or authorization.
• Identify discrepancies between booked, scheduled and aired advertising.
• Maintain records of make-goods, missed adverts and additional airtime.
• Escalate unusual or unexplained discrepancies to Management promptly.

The successful candidate will not be expected to sit and listen to the station all day. The role is to establish and maintain a reliable monitoring and reconciliation process.

Monthly Financial Reporting

The Finance & Administration Controller will prepare clear, timely reports for Management, including:

• Monthly revenue report
• Monthly expenditure report
• Profit & loss summary
• Accounts receivable report
• Cash/bank position
• Outstanding customer payments
• Sales by salesperson
• Advertising revenue by client/category where required
• Commission calculations
• Significant variances or unusual transactions
• Other management reports requested by the Owner

The candidate must be able to explain the numbers presented and identify where figures do not reconcile.

Administration

• Maintain staff records and relevant administrative documentation.
• Assist with payroll preparation.
• Maintain records of salaries, advances and other staff-related payments.
• Maintain vendor/supplier records.
• Keep track of recurring operational expenses and payment due dates.
• Maintain organised company documentation.
• Support Management with administrative tasks and reporting.
• Take accurate minutes or action notes for selected management meetings when required.

Internal Controls & Compliance

The person in this role will be expected to help Management strengthen financial and operational controls across the station.

This includes:

• Ensuring transactions are properly documented.
• Identifying missing documentation.
• Flagging unusual transactions.
• Monitoring adherence to approval procedures.
• Maintaining sequential receipt records.
• Ensuring that financial records can be independently reconciled.
• Reporting discrepancies promptly rather than allowing them to accumulate until month-end.
• Maintaining confidentiality of company financial and operational information.

This role requires someone who is comfortable saying, "This figure doesn't make sense. Please explain it."

Candidate Requirements

Essential

• HND/Bachelor's degree in Accounting, Finance, Business Administration, Economics or a related field.
• 1–3 years' relevant experience in bookkeeping, accounting, finance administration or a similar role.
• Good understanding of basic bookkeeping and accounting principles.
• Strong Excel/Google Sheets skills.
• Excellent attention to detail.
• Strong organisational and record-keeping skills.
• Ability to reconcile financial information and identify discrepancies.
• Good written and verbal communication.
• Ability to work independently with minimal supervision.
• High level of integrity and confidentiality.
• Comfortable following up with colleagues and challenging inconsistencies professionally.

Strong Advantage

• Experience with Zoho Books or another accounting software.
• Experience working with cash transactions.
• Experience in media, advertising, broadcasting or a service-based business.
• Experience with accounts receivable and payment collection.
• Experience preparing management reports.
• Familiarity with inventory, sales or transaction reconciliation.
• Experience working in a small business where the person had broad responsibilities.

The Person We're Looking For

We're looking for someone who is:

Detail-oriented

• Notices when ₦50,000 is missing rather than assuming someone will fix it later.

Analytical

• Can look at several reports and work out whether they actually agree.

Assertive but professional

• Can ask a salesperson, manager or programme staff member for clarification when something doesn't add up.

Trustworthy

• Has access to sensitive financial information and must be completely dependable.

Organised
Can maintain accurate records every single day.

Tech comfortable

• Willing to learn Zoho Books and other digital systems.

Proactive

• Doesn't wait until the end of the month to tell Management that something is wrong.

Collaborative

• Can work with the GM, programmes team, sales staff and management without becoming unnecessarily confrontational.

IMPORTANT: Reporting Structure

The Finance & Administration Controller will have a direct reporting line to Management/Owner for financial reporting and internal control matters. They will work collaboratively with the General Manager and other members of staff but must be able to independently report financial discrepancies and operational concerns to Management.