Finance & Admin Officer at DRYVA Logistics

Responsibilities

Finance 

• Oversee the operations and finances of the state office.
• Manage all fixed assets inventory, and assets register.
• Assisting human resources department with payroll and personnel databases, and manage contract staff and casual labour time sheets for payroll processing.
• Petty cash Management (preparation of petty cash account, log reconciliation, fund disbursement and reimbursement)
• Preparing expense reports and office budgets.
• Cash Request; Assist in the collation of financial needs for the office every month.
• Preparing daily, weekly and monthly reports
• Seeing to the daily book keeping functions of the company and promote fiscal discipline and optimum utilization of resources.

Internal Audit & Controls 

• Perform counts and ensure all inventory is accounted for and reported according to company policy.
• Manage cycle counts of product inventories on a regular basis.
• Ensure damaged products are not received into the warehouse.
• Providing support, education and training to staff to build risk awareness within the organization.
• Identify loopholes and recommend risk aversion measures as well as cost savings
• Protect against fraud and theft of the organization's assets.
• Ensure and monitor compliance with internal and regulatory policies.
• Ensuring general compliance of branch office with all company policies, procedures & directives as per the inventory management, returns management policies and any other as may be required from time to time.
• Carry out internal control tasks as assigned by the CF&A manager.

Admin

• Maintain the day-to-day administration of the Office, as well as finances
• Ensures good house-keeping and janitorial work within the warehouses and the offices
• Monitoring and dispatch of documents to and from company branches
• Manage subscription payments for the office and any apartments.
• Ensures that all necessary working tools are available at the warehouse and offices
• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
• Organize a filing system for important and confidential company documents
• Hiring maintenance vendors to repair or replace damaged office equipment.
• Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.)
• Any other task as assigned by the manager

Qualifications

• Required qualifications, skills and experience: 
• Graduate in accounting, finance, mathematics, statistics, economics
• Audit background is a plus
• Minimum of 2 years’ experience in a similar position.
• Knowledge and usage of accounting software 
• Good knowledge of Microsoft Office packages, MS EXCEL & POWERPOINT
• Motivation and ability to work in project mode and environment.
• Dynamic and versatile professional.