Finance/Admin Assistant at Concern for Women and Children Development Foundation (COWACDI)

Overall purpose of the role:

• Reporting to the Finance Coordinator, the successful candidate will be responsible for overseeing both financial and administrative functions and preparing financial reports, keeping assets records and reconciling budget and expenses the NEST360 project.
• S/He will be responsible for instituting standard and general administrative and accounting procedures suitable for the implementation of the project.
• Maintain detailed, accurate up-to-date budget information and general operations to inform decision-making.
• S/He will ensure maximum compliance of tax laws, especially for PAYE and withholding taxes.
• Monitoring financial transactions at the program office for compliance with APIN financial & administrative policies, statutory and donor regulations.
• Coordinate program office budget preparation and budgetary control.
• Maintain a financial system, including electronic spreadsheet and QuickBooks accounting software for management reporting to track project expenditures.
• Maintain program office petty cash, cheque books, ensure proper authorization for payments; upload payments to banking platform and ensure swift processing of vendor’s payments; staff claims and advances.

Other tasks:

• Review of staff advances and carried out age-long analysis of advances bi-weekly as well as following up staff with unretired cash advances.
• Prepare monthly financial reports and bank reconciliation statement to compliment the financial reports.
• Preparation and remittances of taxes (PAYE and WHT) schedules monthly and filing of annual returns with the tax authorities in compliance with tax regulations.
• Respond to both internal and external auditors during such exercises.
• Respond to all relevant tax authorities in the event of tax audit exercises.
• Carryout other duties as may be assigned by the management.

Required Competencies and Skills

The incumbent is expected to demonstrate the following values and competencies: All COWACDI staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity: Respect and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated.
• Pro-efficient on MS Excel.
• Good in problem solving.

Core Competencies:

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
• Commitment to learning and implementing organizational policies and procedures.
• Good skill in MS Word, Excel, and PowerPoint.
• Fluency in local language.
• Excellent oral and written communication skills.
• Must be able to read, write and speak fluent English.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

• Must possess a First Degree or its equivalent in Accounting or Finance.
• Must possess 2–3 years post-NYSC working experience working in NGO or a development agency.
• Excellent administrative skills with the ability to maintain accurate and comprehensive record-keeping ensuring meticulous attention to details.
• Must be proficient in all aspects of corporate accounting and all pertinent financial standards, rules, and regulations relating to donor requirements.
• Ability to solve problems, exercising good judgment will be an asset.
• Must be of good character with proven impeccable integrity.