Finance & Accounting Coordinator at International Foundation for Electoral Systems (IFES)

Field Job Grade: 6
Manager: F i n a n c e M a n a g e r
FIELD Office: Nigeria

PRIMARY FUNCTION/PURPOSE:
The Finance and Accounting Coordinator under the supervision of the Finance Manager, will provide finance and accounting support to the IFES-Nigeria field finance office.
MAJOR DUTIES AND RESPONSIBILITIES:

• Verify accuracy of invoices and acceptance acts on contract provisions;
• Manage internal finance and accounting systems and processes in line with IFES’ internal operational guidance and policies;
• Prepare payment disbursement vouchers;
• Evaluate and optimize internal financial processes to support provision of services consistent with program needs and against organization requirements;
• Establish and maintain client relations with local banking officials and tax authorities in order to ensure that IFES is abreast of all compliance issues, as well as banking services offered;
• Compile and submit proper documents to the tax authorities in Nigeria;
• Ensure accurate and secure money handling procedures, including bank account(s);
• Coordinates and process banking transactions and prepare monthly bank reconciliations;
• Assists in the preparation of Field Office Wire Transfer Request to be reviewed by Finance Manager before sending to Director of Finance & Administration for final approval;
• Prepare monthly financial reports and bi-weekly IFES Nigeria staff payroll;
• Assists in reviewing sub-grants financial reports to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary;
• Assist in providing training as needed to sub-grantees on IFES sub-grants and donor funded financial regulations;
• Prepare and record month-end accruals and reversal of prepayments;
• Review and track advance payments to ensure advances are cleared on the same month of ccurrence;
• Track and reconcile withholding tax accounts for both vendors and IFES Nigeria staff and prepare payments to be made to the authorities;
• Review and maintain personnel files for timesheets and vacation information;
• Perform other duties as assigned.

SKILLS and SPECIFICATIONS:

• The ability to remain organized while handling multiple tasks under tight deadlines;
• Ability to complete tasks with minimum supervision;
• Able to communicate well in written and verbal form;
• Ability to keep and maintain secrecy on all payroll related functions;
• Flexible, creative, responsive, able to take initiative, open to learning;
• Willing to demonstrate, apply and share expert technical knowledge across the organization;
• Ability to follow through on tasks;
• Ability to show initiative, good judgement, and resourcefulness;

EDUCATION, QUALIFICATIONS & EXPERIENCE: 

• Bachelor’s degree in Business Administration, Management/Accounting or equivalent; 
• Minimum of 2 years’ experience in the field of Accounting & Finance. 
• Demonstrated financial management and accounting skills; 
• Proven ability to work as part of a team and being able to meet deadlines; 
• Proficiency in Microsoft Office and Accounting Software, specifically QuickBooks; 
• Excellent oral and written communication skills.

LANGUAGE SKILLS: Proficiency in English language required.
TRAVEL: Travel may be required.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions of the job.