Overall, Purpose of Role:
The key responsibilities of this position will be to support the Field Support Officer in HR, Administration, Logistics, and Finance functions. The Field Support Assistant (FSA) reports to the safety advisor NW
Main Duties and Responsibilities:
- Supports in the process of petty cash transactions. Assisting with daily petty cash reconciliation
- Help to maintain a proper record system for operational advances, efficiently tracking the open amounts and collecting the supporting documents to close all outstanding advances before the month-end.
- Assist in making timely payments, ensuring the completeness of supporting documents
- Photocopy proofs of payment and file them with invoices in chronological order.
- Support in dealing with local banks and submitting and collecting documents from local banks.
- Support in making monthly estimates of the cash requirement for the field office.
- Ensure that all staff are aware of local regulations of the field office.
Logistics, Procurement and Operations
- Assist in small threshold procurement activities in collaboration with head office operations
- Support in coordinating all logistical arrangements for project-related events, workshops, seminars, and other training activities.
- Ensure that procurement processes comply with the SOPs, with proper documentation supporting all the purchases.
- Prepare purchase and payment requests and update the procurement tracker.
- Assist in identifying suitable vendors, collecting price quotes, circulating RFQs and issuing purchase orders.
- Help manage and administer office resources, including office space, assets including laptops, other related office systems and equipment.
- Help to maintain and update field office asset register as per INSO requirements.
- Help to ensure all assets are tagged and to a keep record of their movements.
- Support the bi-annual physical verification of assets.
- Monitor and report any faulty equipment to the line manager, and supervise any repairs and maintenance of INSO\'s facilities, equipment, and vehicles.
Support the monitoring of vehicle log sheets and fuel usage.
- Support stock management activities.
- Ensure that the compound is well maintained.
PERSON SPECIFICATION
Knowledge, Skills and Experience
Essential:
- A degree in Bus admin or similar course
- Excellent English language and native language skills, both written and verbal
- Minimum 2 year’s experience
- Proficiency in MS Excel.
- High level of attention to detail.
- Able to work autonomously and organize own schedule to accomplish the expected tasks.
- Good English language skills, both written and verbal
Personal Attributes
- Respectful.
- Open-mindedness and self-confidence.
- Time Management skills.
- Able to work under pressure.
INSO’s Safeguarding Policy
INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.
Terms & Conditions:
This is a full-time position based in Sokoto and supporting Katsina field office, with possible travels within the country. You will report to Safety Advisor NW with technical reporting to Operations Manager
Please submit completed applications to jobs@nga.ngosafety.org and reference “Field Support Assistant NW” as the subject line. Applications should be in English and include:
- An updated CV (maximum 3 pages).
- A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.
Please do not send any additional information. Only short-listed candidates will be contacted.
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