Facility & Operations Officer at Runola Nigeria Limited

JOB DESCRIPTION

FACILITY & EQUIPMENT MANAGEMENT

• Ensure generator, electrical, plumbing works are functional and maintained
• Keep a regular log for generator usage updates and follow up on servicing.
• Responsible for the purchase and fueling of the generator.
• Ensure basic facility needs such as water, electricity, internet is met
• Fill all necessary facility related documents as at when due and send report to the Admin Manager.
• Source and administer service providers for functions such as fumigating, catering, cleaning, security, technology, etc.
• Supervising teams of staff across different facilities
• Ensure that basic facilities, equipment & machines are well-maintained and conduct proactive maintenance to meet health & safety standards
• Ensure that facilities meet compliance standards and government regulations
• Plan the facilities’ upcoming needs and requirements
• Administer and manage renovations, refurbishments, building projects, etc.
• Control activities like parking space allocation, waste disposal, building security, building cleaning
• Administer insurance plans and service contracts
• Ensure positive supplier and vendor relationships

OFFICE ADMINISTRATION

• Carry out regular inspection and ensure that all apartments are well maintained.
• Ensure the highest level of customer care and service are always maintained.
• Oversee that all guest needs and requests are attended to timely.
• Supervise the general office files maintenance, including: vendor files, client files and other files related to the company’s operations.
• Supervise inventory of office supplies/machines and the purchasing of new material with attention to budgetary constraints.
• Responsible for office payments; subscriptions, utility bills (IKEDC, LAWMA etc) and others.
• Ensure that all administrative company records are up to date.
• Responsible for managing the office systems, including IT and office equipment.
• Promoting efficiency by implementing improved administrative procedures.
• Monitor and ensure adherence to facility related policies and processes.
• Submit timely and detailed reports and prepare presentations/proposals as assigned
• Always ensure effective security of residents and the building including manning any CCTV.
• Perform other tasks as identified by the Administrative Manager

PROCUREMENT

• Prepare plans for the purchase of equipment, services and supplies
• Follow & enforce the company’s procurement policies and procedures
• Review, compare and analyze products & services to be purchased
• Manage inventories and maintain accurate purchase & pricing records
•  Maintain & update supplier information such as qualifications, delivery times, product ranges, pricing etc
• Prepare budgets, cost analysis, & reports
• Negotiate the best deal for pricing, supply contracts at best quality
• Conduct market research to identify pricing trends & develop sourcing strategies
• Oversee asset register maintenance & administration
• Liaise with receiving personnel to ensure all products arrive in good condition

EDUCATION & REQUIREMENTS:

•  Minimum of HND/BSc degree in Business Administration or any related field
• 1 – 3 years work experience in similar role
•  Strong hospitality management skills & data analysis
•  Possess good coordinating, problem solving and organizing skills
• Proficient in the use of Microsoft Office Suite
• Excellent Interpersonal and communication (written and verbal) skills.
• Remarkable eyes for details and ability to multi-task.
• Adaptability – a positive can-do attitude
• Great Influencing and Negotiation skills
• Good Planning and Budgeting skills, Analytical Skills, and Decision making.
• Ability to work with diverse individuals in a wide range of positions.