Facility Manager at Vendease

We are looking for an experienced Facility Manager who will be responsible for ensuring that the facility is operating as it should on a daily basis by completing daily inspections and conducting repairs and maintenance. You will be responsible for the maintenance and upkeep of Vendease’ buildings, ensuring that they meet legal requirements and health and safety standards.

Responsibilities

• Supervise facility management operations of all Vendease’ offices
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utility consumption and strive to minimize costs
• Supervise all facilities staff and external contractors (cleaners, security, etc.) 
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• supervise multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
• Handle insurance plans and service contracts
• Keep financial and non-financial records
• Perform analysis and forecasting
• Monitor the safety and cleanliness of the interior and exterior areas such as offices, conference rooms, parking lots 
• Perform routine maintenance on facilities and make repairs as needed
• Schedule regular inspections and emergency repairs with outside vendors
• Ensure proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
• Maintain day-to-day operations of facilities, such as delegating or completing maintenance orders
• Create reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
• Prepare facilities for changing weather conditions

Requirements

• A minimum of 5years of work experience in Facility management
• Training in facility management will be an added advantage
• Competent writing and communication skills – including the ability to communicate technical information
• Relationship-building
• The ability to prioritize and multi-task
• Time management skills
• Teamwork, leadership, and motivational skills
• Procurement and negotiation
• Proactive thinking
• Understanding of soft and hard service delivery
• Passionate about delivering consistent excellence

Benefits

Our benefits include but are not limited to:

• Health Insurance
• Hybrid work schedule
• Paid time off  (maternity/paternity leave, annual leave)
• 13th Month Pay
• Training and development opportunities
• Opportunity to work on meaningful projects within the tech ecosystem