Facility Manager at Tezza Business Solutions Ltd

Job Summary

• We are looking for a dynamic and results-driven Facility Manager to oversee the operations, maintenance, and optimization of our company’s facilities, including our Tech Academy and co-working space.
• The ideal candidate will ensure the facilities remain safe, efficient, and conducive to productivity while identifying opportunities to let out the co-working space to external users to generate revenue.

Key Responsibilities
Facility Operations and Maintenance:

• Oversee the day-to-day management of all facilities, ensuring they are well-maintained and fully operational.
• Coordinate routine maintenance, repairs, and upgrades for systems such as HVAC, electrical, plumbing, and IT infrastructure.
• Develop and implement maintenance schedules to prevent downtime and ensure longevity of assets.

Safety and Compliance:

• Ensure compliance with health, safety, and environmental regulations for all facilities.
• Conduct regular safety audits and implement emergency response plans.
• Train staff on safety protocols and monitor adherence.

Vendor and Contract Management:

• Manage relationships with vendors, contractors, and service providers for facility-related services.
• Negotiate contracts to ensure quality services at competitive rates.
• Monitor vendor performance and address any service delivery issues.

Co-Working Space Management:

• Develop strategies to market and let out the co-working space to individuals, startups, and businesses.
• Manage bookings, tenant relations, and contracts for the co-working space.
• Ensure the co-working space is well-equipped, clean, and offers a productive environment for tenants.

Tech Academy Support:

• Collaborate with the Tech Academy team to provide the necessary infrastructure for training programs.
• Ensure classrooms, IT systems, and other resources are operational and meet the academy's needs.

Budget Management:

• Prepare and manage the facility management budget, ensuring cost-effective operations.
• Monitor expenses and identify opportunities for cost savings.

Space Planning and Optimization:

• Oversee space allocation and plan for future facility needs based on company and academy growth.
• Optimize the use of office spaces, training rooms, and shared areas for maximum efficiency.

Revenue Generation and Marketing:

• Develop marketing strategies to promote the co-working space and increase occupancy.
• Build relationships with local businesses and organizations to attract tenants.
• Analyze market trends and adjust offerings to remain competitive.

Qualifications and Requirements

• Bachelor’s Degree in Facility Management, Real Estate, Business Administration, or a related field.
• 5+ years of experience in facility management or a related role.
• Proven experience in marketing or managing co-working spaces is highly desirable.
• Strong knowledge of building systems, safety regulations, and space management.
• Excellent negotiation and vendor management skills.
• Proficiency in facility management software and marketing tools.
• Strong communication and interpersonal skills with the ability to build relationships.
• Creative problem-solving skills and a proactive approach to identifying revenue opportunities.

Preferred:

• Experience in managing facilities with a co-working or tech focus.
• Certification in Facility Management (e.g., IFMA, BIFM) is a plus