Facility Manager at KyDAL Office Point

Job Fuctions and Responsibilities

• Building & facilities
• Cars
• Projects
• Personnel
• Reports & budgeting

Building and Facilities:
With the input of the Maintenance Manager and other parties required, the FM will be responsible for the development, communication and ensuring compliance to the following policies:

• Our client facilities procedures and policies for:
  • For daily opening and closure of all school buildings and rooms
  • For request of repairs and purchase of facilities materials
  • For reporting damage or careless use of facilities
  • For generator usage
• Creating a maintenance and repair schedule log for AC’s, plumbing and water systems, generators in all buildings.
• Ensure that every room has a lock and key and provide a well labeled and organized storage for all extra keys to each room for each building.
• Develop a location specific inventory of all furniture, and other gadgets in each room for each building.
• Create a log system to receive written requests and complaints for each building
• Create a daily routine checklist for each building.
• Ensure each building has safety exit points, fire extinguishers are serviced and every room is safe for occupants [e.g. no naked wire showing, etc.].
• Ensure fire alarm systems are working and the school undergoes a fire and lock down drill each semester
• Liaising with Crisis Management Team, review and communicate procedure for lock down of all buildings in cases of danger or emergencies
• Submit written monthly report statements providing feedback on facilities maintenance and repairs, cost, challenges and suggestions.
• Reports should be submitted to the Head of School by the 3rd of the new month.
• Perform other duties assigned by your supervisor.
• Residential Building:
  • Provide policy and procedures documents on reporting damages and request for campus residence.
  • Develop a location specific inventory of all school facilities in residential buildings and in storage, showing facility cycle (purchase date, repair dates and possible date for a replacement).
  • Create maintenance and repair schedules for all facilities provided for campus residence: AC’s, fridge, microwave, electric kettles etc.
  • Create a log system to receive written requests and complaints from residents.
• Cleaning:
  • In collaboration with the Maintenance Manager, ensure the daily checklist of cleaning is signed
  • Develop procedure to ensure the cleaner for every building has turned off all water taps, lights, ac’s and locked every room before leaving.

Cars:
In collaboration with Maintenance Manager:

• Ensure all cars are serviced as when due.
• Ensure car papers are renewed as when due.
• Ensure school buses are washed daily [when in use].
• Ensure assigned cars to residents are kept clean [washed at least once a week].
• Damages or accidents to cars are recorded and reported to the Head of School.
• Provide a log system for driver’s to ensure daily/weekly routine check for buses.

Projects:
The FM will be responsible for supervision of all construction projects embarked by the school. This entails both minor and major projects:

• Minor projects Entails:
  • Repainting of buildings
  • Expansion of rooms
• Major projects entails:
  • New building construction
  • Buildings renovations

Reports & Budgeting:

• The FM will ensure that as much as possible, a budget [or rough estimate] of total cost of the project is submitted for approval to the Head of School and CFO before commencement.
• The FM will ensure all quotations are negotiated and are at lowest possible price without compromising standard.
• Workmen bills will only be paid after FM has approved that work has been completed and meets expectations.
• FM will liaise with the accounts department on all projects for payment periods to give room for proper planning.
• Final cost, suggestions and comments on all projects should be submitted to the
• CFO once the project has been completed. Report can be included with the monthly