Facility Manager at Centre for Community Development and Research Network (CCDRN)

Position Summary

• The Facilities Manager oversees the day-to-day operations, maintenance, security, and administration of the CCDRN Damaturu office facilities. 
• This position requires technical knowledge of building systems, project management skills, vendor/contractor management experience, and the ability to implement cost-effective facility solutions in a challenging environment.

Key Responsibilities
Facility Maintenance and Operations:

• Develop and implement preventive maintenance schedules for all building systems (electrical, plumbing, HVAC, generators, etc.)
• Oversee repairs and troubleshoot facility issues promptly
• Manage inventory of maintenance supplies and equipment
• Conduct regular facility inspections and document findings
• Coordinate with local contractors for specialized repairs and services
• Ensure consistent supply of utilities (power, water) through backup systems management
• Oversee janitorial services and grounds maintenance

Security Management:

• Implement and maintain facility security protocols
• Oversee security personnel and systems
• Conduct regular security assessments and recommend improvements
• Maintain access control systems and protocols
• Develop and update emergency response procedures

Administrative and Budget Management:

• Develop and manage annual facilities budget
• Process vendor payments and maintain financial records
• Negotiate and manage service contracts
• Track and report on facilities expenditures
• Implement cost-saving measures while maintaining quality standards
• Maintain organized documentation of all facility-related matters

Project Management:

• Plan and oversee office renovations and improvements
• Coordinate office relocations or expansions when required
• Manage space planning and allocation
• Supervise construction and renovation projects
• Ensure compliance with building codes and regulations

Asset Management

• Maintain inventory of all physical assets
• Implement equipment replacement schedules
• Oversee equipment disposal according to organizational policies
• Coordinate the procurement of new equipment and furniture
• Ensure proper asset tagging and tracking

Health, Safety, and Environmental Management:

• Ensure compliance with health and safety regulations
• Conduct regular safety inspections and drills
• Implement environmental sustainability initiatives
• Manage waste disposal and recycling programs
• Respond to and document workplace accidents or incidents.

Qualifications and Skills
Required Qualifications:

• Bachelor's Degree in Facility Management, Engineering, Business Administration, or related field
• 3-5 years of experience in facilities management
• Knowledge of building systems, construction, and maintenance practices
• Experience with budget management and cost control
• Proficiency in Microsoft Office and facility management software
• Strong problem-solving and organizational skills
• Excellent communication skills in English (written and verbal).

Preferred Qualifications:

• Knowledge of local building codes and regulations in Nigeria
• Experience working with international organizations or NGOs
• Certification in Facility Management (CFM, FMP, or equivalent)
• Experience managing facilities in challenging environments
• Knowledge of health and safety standards
• Understanding of sustainable facility practices
• Familiarity with backup power systems and water management.

Working Conditions

• Based in CCDRN's Damaturu office with regular working hours
• Some flexibility is required for emergency situations and occasional after-hours work
• May involve physical activities, including walking, standing, lifting, and inspection of equipment
• Possible exposure to various weather conditions during outdoor inspections
• May require occasional travel to other CCDRN locations in the region.