Facility Manager at Balmoral Group

Facility Manager Duties:

The primary responsibility of a facility manager is to ensure that day-to-day functions follow the strategies of the company in advancing the goals of the organization. The person will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning. The goal is to ensure our business accommodation/venues/centers are problem-free and safe so that employees, vendors and clients can work under the best conditions to create value.

Facility manager’s Duties and Responsibilities

• Ensure that event checklists are reviewed at stipulated time (before, during and after events).
• Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies.
• Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and any other job onsite.
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, technicians and security.
• Inspect buildings’ structures to determine the need for repairs or renovations
• Ensuring that basic facilities such as power, air conditioning, sewage, toiletries, water are well maintained and are in proper condition.
• Managing project budgets and ensure cost-effectiveness.
• Prepare documents such as statement of work, scope of work, contract agreement to put out tenders for contractors/vendors.
• Project manage, supervise and coordinate the work of contractors closely.
• Calculate and compare quotes and invoice for goods or services to achieve maximum value for money and advice manager/management.
• Plan for future development in line with strategic business objectives.
• Proactively manage and lead change to ensure minimum disruption to core activities and or events.
• Direct, coordinate and plan essential services such as event set ups, reception of clients and vendors, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling.
• Ensure buildings meet health and safety requirements and that facilities comply with legislation and regulations.
• Conduct test and inspections, contract and space management.
• keep staff and clients safe.
• Plan best allocation and utilisation of space and resources for new buildings, or re-organizing of current premises.
• Advising businesses on increasing energy efficiency and cost effectiveness.
• Overseeing building projects, renovations and refurbishments.
• Collate job completion for onward transfer to venue manager.
• Ensure that vendors stick to service level agreement and promptly report infractions.
• Ensure that vendors repair damages made to facility.
• Monitor compliance to Balmoral’s terms and conditions.
• Report issues immediately on the issue log for prompt corrective action.
• Drafting reports and making written recommendations.
• Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences with a view to reduce both impact and loss.
• Keep financial and non-financial records.

Any other job assigned.

Experience level: The candidate must have been 3 years performing this role.
Salary: #200,000 - #300,000 per month with added allowances.