Facility Management Assistant at iRecharge Tech-Innovations

Job Summary

• The Facility Management Assistant supports the Facility Manager in the day-to-day maintenance, safety, and smooth operation of company facilities and assets. The role involves coordinating minor repairs, monitoring service providers, tracking assets, and ensuring facilities remain clean, safe, and functional to support business operations.

Key Responsibilities

Facility Support & Monitoring

• Assist in the daily monitoring of office buildings, branches, and common areas.
• Report faults, damages, and safety issues promptly.
• Support routine inspections of facilities and company assets.
• Ensure office utilities (power, water, internet) are functioning properly.

 Maintenance & Repairs Coordination

• Log maintenance requests and follow up on completion.
• Support coordination of minor repairs (electrical, plumbing, furniture, fittings).
• Liaise with technicians, cleaners, and security personnel.
• Escalate major issues to the Facility Manager promptly.

Asset & Inventory Support

• Assist in maintaining records of company assets (furniture, equipment, vehicles, generators, etc.).
• Support tagging, movement tracking, and condition reporting of assets.
• Assist with periodic asset verification and audits.

Vendor & Service Provider Support

• Support supervision of vendors (cleaning, security, waste disposal, maintenance).
• Confirm completion of tasks and report service quality issues.
• Help ensure vendors comply with agreed schedules and standards.

Health, Safety & Cleanliness

• Support implementation of basic health and safety procedures.
• Ensure fire extinguishers, first aid boxes, and safety signage are in place and reported if faulty.
• Report safety hazards and support corrective actions.
• Promote cleanliness and proper use of office facilities.

6. Reporting & Documentation

• Keep simple logs of repairs, inspections, and vendor visits.
• Assist in preparing basic facility and maintenance reports.
• Maintain records of work done and pending issues.

Requirements & Qualifications

Education:

• OND / HND / BSc in Facilities Management, Engineering, Estate Management, Building Technology, or related field (or relevant experience).

Experience:

• 1–2 years’ experience in facility support, office administration, or maintenance coordination is an advantage (fresh graduates with relevant exposure can be considered).

Skills & Competencies:

• Must have good knowledge of cars
• Basic knowledge of building maintenance and office facilities
• Good communication and coordination skills
• Attention to detail and willingness to learn
• Ability to follow instructions and work with minimal supervision
• Good record-keeping and reporting skills
• Basic computer skills (Word, Excel, email)