Facility and Admin Manager at Alan & Grant

Job summary

• The job holder will be responsible for the daily administration of factory operations, general company administration and the smooth operation of the factory.

Duties & Responsibilities

• Place direct and indirect materials orders as requested. Monitor prices and undertake cost reduction initiatives
• Define and continuously update maintenance request process and ensures levels of efficiency
• Plan, organize and implement prudent and effective management of the company’s facilities
• Assure prompt and courteous service to facility occupants and visitors while maintaining budgetary and corporate standards
• Provide day to day point of contact for senior management with regard to a variety of facility issues
• Prepare, review and provide comments on budgets and work plan for HR department
• Prepare admin budget and monitor budget to ensure no over- expenditures
• Supply monthly reports to the Production Director, including Work in Progress statistics
• Manage petty cash operations of Admin department and projects ensuring guidelines are fully implemented
• Define support services requirements, develop monitoring mechanisms ensuring efficient and timely delivery of support services to company’s procurement related activities
• Oversee the adequate performance of the outsource facility services provider
• Provide oversight for the procurement of some materials and supplies that may be required for daily operation and maintenance of the facilities
• Maintaining certain stock levels, receiving goods in deliveries and maintaining various systems relating to the manufacturing process and personnel.
• Develop & steer project definition & prepare technical requirements and cost effective 
• Conduct project planning, execution & project control
• ​Manage general upkeep and maintenance ensuring that the building meets health and safety standards and legal requirements
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends
• Maintain safe and healthy work environment by following standards and procedures and ensure compliance with legal codes and regulations  

Requirements

• Minimum First degree in Engineering, Environmental Science or any related discipline. Post graduate degree is an added advantage
• Minimum of 8 years experience in factory management or related fields
• Good experience of following procedures for data input, retrieval and documentation control
• Proven record of providing excellent internal and external customer service
• Excellent procurement and negotiation skills
• Good knowledge in use of Microsoft Project and Excel with sound ability to analyze data
• ​Strong leadership, interpersonal and relationship building skills