Experienced Executive Assistant at Owens and Xley

Job Summary

• The Executive Assistant supports the CEO in managing third-party relationships and other critical areas, providehigh-level administrative support to the CEO, manage her schedule and calendar, and also relieve her of administrative tasks.

Duties / Responsibilities

• Work with the CEO to manage the Executive calendar effectively.
• Work closely with the CEO to keep her informed of upcoming commitments and responsibilities, following up appropriately.
• Draft documents prepared under the direction of the CEO including letters, reports, presentations, etc.
• Identify issues of confidentiality, follow procedures and policies to ensure privacy and confidentiality
• Record minutes accurately and distribute within the agreed timeframes
• Undertake and assist in the completion of special projects as directed.
• Liaise with internal and external parties in a professional manner that demonstrates the vision, mission, culture, and values of the company.
• Provide a bridge for smooth communication between the CEO's office and other internal departments whilst maintaining credibility, trust, and support with senior management, and other members of staff.

Skills and Qualifications

• BSc / HND in Business Administration or a related field
• Minimum of 5 years experience as an Executive Assistant or Chief of Staff
• Google Suite proficiency
• Familiarity with office productivity tools and applications (e.g. e-calendars and copy machines)
• Excellent MS Office knowledge
• Ability to take initiative, give instructions, and be accountable for results
• Professional level verbal and written communications skills.