Experience Secretary at Woodgate Structure Limited

Job Description

• A secretary provides administrative and clerical support, typically to managers or executives, by managing correspondence, scheduling appointments, organizing files, and taking minutes.
• They also handle phone calls, manage office supplies, and may assist with various tasks to ensure smooth office operations.

Key Responsibilities

• Administrative Support: Drafting correspondence, preparing documents, managing files, and organizing office supplies.
• Communication: Answering phone calls, directing inquiries, and distributing messages.
• Scheduling: Scheduling meetings, appointments, and events.
• Record Keeping: Maintaining records, filing documents, and managing databases.
• Meeting Support: Taking minutes, preparing agendas, and assisting with meeting logistics.
• Other Duties: Greet visitors, assist with travel arrangements, and potentially supervise junior staff.

Requirements

• Candidates should possess relevant qualifications with 3 - 4 years experience.

Required Skills:

• Communication: Excellent written and verbal communication skills are essential for handling correspondence and interactions with clients and colleagues.
• Organizational Skills: Strong organizational skills are necessary for managing files, schedules, and office tasks.
• Technical Skills: Proficiency in office software (Word, Excel, etc.) and basic computer skills are needed for document preparation and data management.
• Interpersonal Skills: The ability to interact professionally with colleagues and clients is crucial for a secretary.
• Problem-solving: The ability to identify and resolve issues efficiently is important.