Executive Secretary to the CEO at Zipahmary Resources

Our Client in the Oil and Gas Industry with office at Lekki Phase 1 needs an Executive Secretary. The successful candidate will be responsible for managing the day-to-day operations of the Executive Managing Director's Office and also provide support to top management ensuring seamless communication, representing the MD in Executive meetings and providing exceptional administrative support.

SALARY:400,000# Monthly plus other incentives

JOB DESCRIPTION

• Administrative Support: Provide administrative support to the Managing Director, including scheduling appointments, managing correspondence, and preparing documents.
• Communication: Manage communication on behalf of the top management, including responding to emails, Letterwriting, phone calls, and messages.
• Scheduling: Coordinate travel arrangements, meetings, and events for the managing Director.
• Document Management: Prepare, edit, and manage documents, reports, and presentations. Also take minutes in management meetings
• Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
• Special Projects: Assist with special projects and tasks as assigned by the Managing Director/CEO.
• Calendar Management: Oversee and manage the MD’s calendar, scheduling meetings, interviews, and appointments with internal and external stakeholders.
• Travel Coordination: Plan, coordinate, and book complex travel arrangements including flights, accommodation, transportation, and visas, ensuring costeffectiveness and compliance with company policies.

REQUIREMENTS:

• Education: Degree in Secretarial Studies, Business Administration, or a related field. A Masters degree is required.
• Experience: Minimum 7-10 years of experience as an Executive Secretary or in a similar administrative role.
• Skills: Excellent communication, organizational, and time management skills.
• Software: Proficient in Microsoft Office, Outlook, Google Suite, Zoom, Calendly and other productivity software. Must have great typing speed.
• Proficient in Flight booking, Hotel booking and Online meetings coordination.