Executive Secretary at DCSL Corporate Services Limited

Job Summary

• The Executive Secretary will provide administrative support to executive management, efficiently dealing with secretarial and administrative tasks, interface with internal and external customers, carry out research and manage information with discretion and confidentiality.
• The Executive Secretary will report directly to the Managing Director.

Job Description
In fulfilling his or her operational responsibilities, the successful candidate will:

• Provide a high standard of personal executive level assistance to meet the needs of the Executive Vice Chairman’s objectives, including diary management, setting up meetings, hospitality, travel and visa arrangements worldwide.
• Prepare reports, presentations, and correspondence accurately and swiftly.
• Screen phone calls, enquiries, and requests, and handle them when appropriate.
• Supervise front desk operations and provide assistance as needed, to include but is not limited to, answering phones, accepting deliveries, lunchtime relief, and greeting visitors/guests.
• Provide relevant support for Executive Management, The Board, Company Secretary and Legal Team in line with corporate governance reporting and legislation / regulations.
• Coordinate the agenda of senior management team meetings, prepare an account of the meetings, and follow up on assigned action items.
• Manage all internal and external communications for the company ensuring its messages are consistent across all mediums and for different departments of the organization.
• Assist Executive Management to track and provide analytical reports on performance.
• Coordinate with internal and external stakeholders for reporting activities and general administrative.

Requirements

• A Bachelor’s degree or HND in any field.
• Minimum of Five (5) years relevant work experience.
• Any relevant certification will be an added advantage.
• Exceptional presentation and communication skills.
• Excellent IT skills and the ability to learn company-specific software if required.
• Good interpersonal and relationship-building skills.
• Ability to work under pressure and meet deadlines.