Executive / Personal Assistant & Office Administrator at HR Manager

Our client, a firm operating in the Energy Investments & Philanthropy sector is recruiting to fill the position of an Executive / Personal Assistant & Office Administrator

Job/Office Location: Lekki Phase 1, Lagos

The responsibilities include;

• Acting as the point of contact between executive management and internal staff / external clients
• Screening and directing phone calls
• Handling requests and queries appropriately
• Managing and distributing paper and digital correspondence
• Managing diary and schedule meetings and appointments
• Making travel, transport and accommodation arrangements
• Directing office visitors to meeting rooms
• Source and manage office supplies and equipment
• Ensuring office equipment are in good working order
• Liaising with office service providers and supplies/equipment suppliers
• Producing reports and briefs
• Devising and maintaining office databases, filing and administrative systems
• Collating expenses and requesting for reimbursements
• Open and close office daily
• Supporting executive management on miscellaneous tasks

Requirements:

• Proven work experience as a Personal Assistant and/or Office Administrator
• Discretion and Confidentiality
• Tact and Politeness
• Knowledge of office management systems and procedures
• MS Office 365 proficiency (Outlook Email / Calendar / Contacts, Teams, Word, Excel, PowerPoint, etc.)
• Virtual meetings proficiency (Teams, Zoom, GotToMeeting, Skype, etc.)
• Adobe Acrobat proficiency
• Typing proficiency
• English proficiency
• Excellent verbal and written communications skills
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Professional dressing and grooming
• Female or Male
• University degree
• Personal Assistant diploma or certification would be considered an advantage

We encouage candidates living around the Surulere, Lagos Island, Victoria Island, Ikoyi and Lekki/Epe Expressway-Ajah axis to apply.