Executive Assistant at Twin Star Industries Limited

Location: Sango Ota, Ogun

Job Description

• Calendar management and scheduling - coordination of meetings with both internal team and external clients; greeting clients and setting up hospitality when needed.
• Daily briefings of priorities, schedule and commitments
• Prepare and send necessary meeting materials
• Creation of meeting agendas, meeting notes and memos as requested
• Filing and organization of CEO documents.
• Actively maintain expense reports including coding and submission of both EA and CEO expense reports through our internal system.
• Arranging all travel bookings including airfare, hotels and rentals
• Oversee projects as requested by CEO
• Personal errands and lunches
• Maintain and protect operations by keeping sensitive information confidential
• Management + tracking of CEO’s business contacts in designated agency system
• Compiling reports and company deliverable tracking
• Population of internal systems including the company project manage and CRM systems
• Research to assist with client communication as requested.

Requirements

• Interested candidates should possess a relevant qualification with at least 2 years relevant work experience.

Skills include:

• Proficiency in Microsoft Office Suite: Excel, Word and PowerPoint including formulas is a MUST
• Proficiency in email cloud services (Lotus notes, Google apps, Outlook, etc.)
• Excellent organizational, communication and time management skills
• Ability to work in a fast-paced environment with evolving priorities
• Knowledge of advertising and media a plus
• Comfortable speaking to and receiving clients
• Good writing skill
• Must have good accountingknowledge
• Must be able to work and deliver under high pressure
• Must be a critical thinker.