Executive Assistant to the MD / CEO at Westfield Consulting

Job Grade: Assistant Manager – Deputy Manager
Directly reports to: Managing Director/CEO

Job Summary

• To provide high-level executive support to the MD/CEO by coordinating executive priorities, engagements, communications, stakeholder relationships and follow-up on key decisions and directives.
• Provides strategic and administrative support to the MD/CEO, ensuring effective coordination of executive activities, timely follow-up on directives, preparation for key engagements and seamless interaction with internal and external stakeholders.

Key Responsibilities

• Manages and coordinates the CEO’s executive priorities, meetings, engagements and key commitments.
• Supports the CEO in preparing for meetings, conferences and other engagements by providing relevant briefs, presentations, talking points and background information.
• Coordinates follow-up on decisions, directives and actions arising from meetings and engagements, ensuring timely completion by responsible officers.
• Prepares and reviews executive correspondence, reports, presentations, speeches, briefing notes and other documents for the CEO.
• Conducts research and provides relevant information, insights and analysis to support executive decision-making.
• Coordinates communication and engagements between the CEO and Executive Management, Board members, clients, regulators, government agencies, partners and other key stakeholders.
• Represents the CEO’s Office at meetings, committees, taskforces and stakeholder engagements as delegated.
• Maintains an effective tracker of the CEO’s key directives, strategic initiatives, commitments and outstanding actions.
• Monitors progress on key assignments and escalates critical issues, delays and emerging concerns to the CEO
• Coordinates special projects and strategic initiatives assigned by the CEO, working with relevant departments to ensure timely delivery.
• Supports the CEO in the preparation and coordination of Executive Management and Board-related meetings and engagements.
• Maintains high standards of confidentiality and discretion in handling sensitive executive and organisational information.
• Acts as a key liaison between the CEO’s Office and relevant internal and external stakeholders.
• Ensures continuity of critical matters requiring the CEO’s attention and follows up appropriately in the CEO’s absence.
• Performs other tasks and duties as assigned by the CEO.

Key Requirements

• Bachelor’s Degree / HND in Business Administration, Management, Social  Sciences, Humanities or a related discipline.
• MBA/MSc or relevant professional certification will be an added advantage.
• 7–9 years’ relevant experience in a fast-paced corporate, financial services, public or private sector organisation.
• Minimum of 5 years’ experience providing executive-level support to a Managing Director, CEO, Executive Director or senior executive.
• Demonstrable experience in executive coordination, stakeholder management, strategic research, reporting and project coordination.

Salary
N12,200,000 - N16,600,000 annually Gross.