Executive Assistant to the MD / CEO at Estrada International Staffing Solutions

Job Description

• we are seeking a highly organized and proactive Executive Assistant to support the Managing Director in ensuring the smooth operation of the organization.
• The Executive Assistant will provide comprehensive administrative support to the Managing Director. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will have proven administrative experience, excellent organizational skills, and proficiency in Microsoft Office applications.
• Reporting to: Managing Director
• Industry/Sector: Poultry/Agriculture

Responsibilities

• Administrative Support: Provide high-level administrative support to the Managing Director, including managing schedules, appointments, and correspondence.
• Document Preparation: Prepare and edit documents, reports, and presentations using Microsoft Office Suite applications.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Make travel arrangements, including booking flights, accommodation, and transportation.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and mail.
• File Management: Maintain organized and up-to-date filing systems, both electronic and physical.
• Project Assistance: Assist with special projects as needed, providing research and administrative support.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.

Qualifications:

• First degree in Business, Management, Social Sciences, or any other related discipline.
• Proven administrative support experience.
• Excellent organization and communication skills.
• Proficiency in the use of MS-Office suite applications, particularly Excel, Word, and PowerPoint.
• Ability to work in a fast-paced environment.

Skills:

• Organizational Skills: Strong ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Communication: Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Professionalism: Demonstrated professionalism and the ability to maintain confidentiality.
• Problem-Solving: Strong problem-solving skills and the ability to think critically and proactively.