Executive Assistant to the Managing Director at Netconstruct Nigeria Limited

Location: Ikoyi, Lagos

Summary Of Functions

• Provide direct support to the MD, managing his schedules and setting up appointments.
• Plan, organize, coordinate, and control all administrative and operational procedures, activities, and documentation of the MD’s Office.
• Provides professional advice and recommendations on business decisions.

Key Responsibilities

• Drafting written communications, reports, presentations, and spreadsheets.
• Conducting research and generating reports by collecting data from various tools and/or consolidating it into reports.
• Managing the MD’s professional, personal calendar, and meeting requests.
• Day-to-day planning and organization of the Managing Director’s diary.
• Coordinating appointments and ensuring everything runs in a smooth and timely manner.
• Ensuring tasks and projects are completed within deadlines.
• Preparing meeting agendas to maximize time efficiency.
• Taking notes during meetings and writing summaries.
• Booking conference rooms and other meeting locations.
• Securing venues, coordinating catering and other logistics when planning bigger events; and handling travel and lodging arrangements.
• Filing and organizing paper and electronic documents, such as emails, reports, and other administrative records; converting paper documents into digital copies using a scanner; and assisting with data entry and database maintenance.
• Ordering missing supplies and maintaining inventory, replacing materials and equipment as needed or instructed.
• Understanding and keeping up to date with the business’ organization structure, policies, goals, and objectives.
• Reviewing and filtering all incoming and outgoing mails, calls, and faxes.
• Acting as a liaison and first point of contact with individuals and organizations.

Requirements

• Interested candidates should possess a BL / LLB with 4- 7years of work experience.
• Excellent communication, both written and oral.
• Calm Under Pressure
• Negotiation
• Time Management
• Trustworthiness
• Ruthless Prioritization
• Ironclad Discretion
• Strategic Multi-Tasking
• Emotional Intelligence
• Speed and Decisiveness
• Networking
• Analytics Skills