Executive Assistant to the Group CEO at IT Horizons Limited

Job Summary

• The Executive Assistant (EA) to the Group Managing Director / Chief Executive Officer is a high trust, high-discipline role responsible for providing dedicated personal, administrative, and logistical support to the CEO. Operating in very close proximity to the CEO, the EA is entrusted with managing personal scheduling, private engagements, personal correspondence, logistics, and sensitive personal matters, enabling the CEO to maintain focus, stability, and sustained effectiveness in executive leadership.
• The EA is responsible for protecting the CEO’s personal time, privacy, and wellbeing; ensuring the seamless execution of personal schedules and obligations; acting as a trusted gatekeeper for non- corporate matters; and enabling the CEO to operate at peak effectiveness, both professionally and personally. This role effectiveness is measured by discretion, anticipation, reliability, and the consistent protection of the CEO’s personal time and privacy.

Job Responsibilities
Personal Time & Calendar Management:

• Own and manage the CEO’s personal and private calendar, ensuring clarity, balance, and optimal use of time.
• Coordinate personal appointments, family commitments, protocol engagements, and private meetings.
• Anticipate scheduling conflicts and proactively resolve them before escalation.

Personal Logistics & Coordination:

• Coordinate personal travel, accommodation, ground movement, and protocol arrangements.
• Manage logistics for personal events, private engagements, and authorised non-business commitments.
• Liaise with approved personal vendors and service providers on behalf of the CEO.

Personal Communication & Gatekeeping:

• Serve as the first point of contact for authorised personal communications to the CEO.
• Screen, filter, and prioritise personal requests, messages, and correspondence.
• Handle sensitive personal correspondence with discretion and professionalism.

Anticipation & Daily Support:

• Proactively anticipate personal needs, obligations, deadlines, and follow-ups.
• Provide timely briefings and reminders to ensure the CEO is prepared for all personal engagements.
• Maintain situational awareness of the CEO’s preferences, routines, and priorities.

Confidentiality & Trust:

• Handle all personal information with absolute confidentiality.
• Maintain strict boundaries between personal, executive, and organisational matters.
• Act at all times in the best interest of the CEO, exercising sound judgment and discretion.

Interface with Office of the CEO:

• Coordinate with the Executive Assistant only where personal engagements intersect with executive schedules.
• Avoid role duplication or operational overlap with EA or CoS functions.

Other Duties:

• Maintain organised and secure records of authorised personal information.
• Perform other personal support duties as assigned directly by the CEO.