Executive Assistant to the GMD at Sujimoto Construction Limited

About the job

• We are seeking a highly organized, proactive,tech-savvy Executive Assistant with strong project management capability and experience in Tech, FMCG, Food & Beverages, or related sectors to support our executive leadership team. The ideal candidate has strong administrative and operational experience, excellent communication skills, and a solid background using digital tools and technology to streamline workflows and improve efficiency. This role requires professionalism, discretion, attention to detail, and the ability to manage multiple priorities.

Responsibilities

• Project Management.
• Provide comprehensive administrative support to the CEO and executive leadership team.
• Manage complex calendars, schedules, travel arrangements, meetings, and appointments.
• Prepare executive briefs, reports, presentations, and communication materials.
• Organize and prioritize incoming emails, tasks, and requests.
• Oversee daily executive office operations to ensure efficiency.
• Coordinate cross-departmental communication between Sales, Operations, Marketing, Finance, and Production units.
• Support executive decision-making with timely research, data summaries, and insights.
• Utilize digital tools (Google Workspace, Microsoft Office 365, Notion, Asana, Slack, CRM/ERP systems, etc.) to optimize workflow and task management.
• Manage virtual meetings, dashboards, shared drives, and digital filing systems.
• Support automation of administrative tasks and integration of new technologies across the executive office.
• Assist in tracking product launches, sales performance, inventory updates, and production timelines.
• Prepare documentation related to distributors, vendors, and supply chain partners.
• Draft reports, market summaries, and competitor insights specific to the Food & Beverage industry.
• Draft professional emails, memos, and internal communication on behalf of executives.
• Prepare meeting agendas, minutes, and follow-up action trackers.
• Handle confidential information with utmost discretion.
• Support special projects, marketing campaigns, product rollouts, and internal initiatives.
• Track project milestones, deadlines, and deliverables.
• Assist in coordinating events, stakeholder meetings, and partner engagements.

Requirements

• 3–7 years of experience as an Executive Assistant, preferably in FMCG, Food & Beverages, or related sectors.
• Proven track record of successful Projects Management.
• Strong experience using tech tools and digital platforms for workflow and productivity.
• Excellent written and verbal communication skills.
• Strong organization, time management, and multitasking skills.
• Ability to work under pressure, meet deadlines, and handle sensitive information.
• Professional presence, high emotional intelligence, and strong interpersonal skills.