Executive Assistant to the GMD at Sujimoto Construction Limited

Job Summary

• We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to the GMD Sujimoto Group.
• The ideal candidate must have experience in handling a wide range of executive support tasks, working independently, and managing competing priorities with a high level of professionalism and discretion.

Responsibilities

• Manage the GMD’s calendar, schedule meetings, and coordinate appointments, ensuring effective time management.
• Prepare reports, presentations, and correspondence on behalf of the GMD.
• Organize and attend executive-level meetings, taking accurate minutes and following up on action items.
• Serve as the primary point of contact between the GMD and internal/external stakeholders.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Manage confidential documents and sensitive information with absolute discretion.
• Support in project management, research, and strategic planning activities.
• Liaise with department heads and other senior executives to facilitate company-wide communications and initiatives.
• Monitor deadlines and ensure the GMD is well-prepared for all engagements and deliverables.
• Assist in personal tasks when necessary, maintaining clear boundaries and confidentiality.

Requirements

• Minimum of 5 years’ experience as an Executive Assistant or in a similar role, preferably in the real estate or corporate sector.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant tools.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Adaptable, proactive, and able to anticipate the needs of a busy executive.
• Familiarity with the real estate industry is a strong advantage.